Special Education Compliance and Billing Manager

Seton Education Partners•New York, NY

23h•$100,000 - $125,000

About The Position

This role is responsible for ensuring audit-ready special education compliance and billing integrity across Brilla’s K-8 schools, with a specific focus on billable service delivery aligned to NYSED and SUNY charter expectations. The Special Education Compliance and Billing Manager files accurate and timely billing submissions related to certification status, staffing configurations, documentation requirements, and professional judgement to determine whether services are eligible for billing and defensible under audit. The Manager works closely with special education supervisors, internal legal counsel, and external partners to oversee the accurate and timely submission of special education billing while maintaining systems that document certified instructional oversight, service delivery verification, and encounter attendance in accordance with SUNY audit standards. This role partners closely with Directors of Student Services, Assistant Principals of Student Services, Talent, and Data teams to monitor compliance risk, flag non-billable conditions, and recommend corrective actions prior to billing. In addition, the Manager supports campuses by monitoring IEP case management timelines for initials, annuals, and re-evaluations; partnering with the Committee on Special Education to ensure mandated related services are authorized and delivered when vacancies or coverage gaps exist; and maintaining data systems that track academic outcomes for students with disabilities aligned to network assessment cycles. The Manager also provides ongoing training and support to school-based Student Services teams on internal tracking systems, SESIS workflows, and compliance-aligned practices to ensure consistent implementation across campuses. The role requires a high degree of independence, organization, and professional judgment, including a nuanced understanding of both instructional compliance and billing-aligned compliance, how they intersect, and where they differ. The Manager must be able to prioritize time-sensitive workflows, clearly communicate expectations and deadlines to school-based teams, and drive follow-through to ensure compliance requirements are met without requiring constant escalation or oversight.

Requirements

Experience with SUNY-authorized charter schools
Experience interpreting NYSED certification status for billing purposes
Unquestioned integrity and commitment to Seton’s mission and values
Personal responsibility with humility
A relentless drive for excellence
A strong belief that all children can achieve both moral and academic excellence
Strong knowledge of federal and state regulations and NYSED reporting requirements, including IDEA, and Section 504
Strong data analysis skills, with experience using student performance data to drive programmatic improvements.
Experience with billing and compliance audits for special education services
Demonstrated ability to prioritize compliance risks, manage competing deadlines, and exercise sound judgment in high-stakes reporting environments.
Master’s degree in Special Education or Educational Leadership (or equivalent experience).

Nice To Haves

Experience with special education compliance, billing, or data management in an educational setting
Experience working with students with disabilities or in special education administration
Knowledge of NYC DOE special education policies, ATS, and billing reimbursement processes.
Strong proficiency in data analysis and reporting tools (e.g., Excel, Google Sheets, and student information systems).
Exceptional organizational skills and attention to detail.
Ability to collaborate effectively with school leaders, data teams, and service providers.
Strong problem-solving and project management skills.
Familiarity with special education case management systems and IEP tracking software.
Understanding of state and federal special education funding regulations.
Ability to travel approximately 10% of the time, primarily within the US

Responsibilities

Submit bi-monthly special education billing claims to the NYC DOE by verifying the accurate implementation of IEP services at Brilla campuses
Implement efficient systems to monitor and support the IEP case management process for initials, annuals, and re-evaluations at K–8 schools, ensuring meetings are held and documented on time
Prepare and submit monthly ATS verification reports in collaboration with the Data Team, ensuring schools are fully compliant with NYC DOE and NYSED reporting requirements
Develop and maintain systems to track service mandates, provider assignments, and student encounter attendance for all Students with Disabilities
In coordination with Directors of Student Services, collaborate with the Committee on Special Education to support the recruitment, onboarding, and credential tracking of related service providers (e.g., Speech, OT, PT)
Collaborating with Operations, ensure that all new Student Services staff have access to SESIS, internal compliance tools, and shared network folders aligned to Brilla protocols
Create data dashboards and tools to track academic progress of Students with Disabilities, using assessment data such as NWEA, DIBELS, and interim assessment results
Conduct monthly audits of service implementation data and provide feedback to campus-based Assistant Principals of Student Services to improve accuracy and fidelity
Provide targeted compliance training and systems support to K–8 Student Services teams, including training on SESIS and internal tracking tools, and building teams’ ability to anticipate how staffing placements, coverage decisions, and role changes impact special education service delivery, documentation, and billing risk
Support the Directors of Student Services by identifying areas for improvement in compliance systems and contributing to the continuous development of network-wide special education practices
Other duties as assigned