Special Education Administrative Support Specialist - Special Education 2026-2027 SY

Mesa USD 4 • Mesa, AZ

1d • Onsite

About The Position

To perform a variety of clerical tasks following standardized procedures for high school Special Education department in support of their positions; and to contribute to the efficient operation of the work unit.

Requirements

• High School education or equivalent
• Moderate proficiency in typing with good accuracy
• Computer proficiency to include use of basic software applications (Word, Excel, etc.)
• Ability to operate standard office equipment
• Ability to organize, prioritize, and work with frequent interruptions and minimum supervision
• Ability to effectively communicate (verbal and written) with students, parents, district personnel of all levels and general public; to maintain confidentiality
• Ability to establish and maintain cooperative and effective working relationships with students, parents and district personnel of all levels
• Knowledge of Synergy, Google Suite, and other applications necessary for the position.
• Computer skills in the use of standard programs such as Microsoft Word and Excel; a willingness to learn Synergy SE; Google Calendar; and other computer applications necessary to the position
• Organizational skills to manage multiple tasks and requests from multiple professionals
• Effective written and oral communication skills necessary to deal with parents and school staff
• Effective customer service
• Ability to complete tasks in a timely manner
• Ability to maintain confidentiality
• Ability to demonstrate flexibility

Responsibilities

• Utilize SynergySE in order to create documents, input information, and generate reports.
• Monitor timelines and assist with clerical tasks for referrals, evaluations, re-evaluations, annual reviews, etc.
• Develop and maintain a master schedule of special education-related meetings
• Arrange and schedule special education conferences such as IEP and MET meetings
• Communicate with parents via telephone or email to arrange meetings and follow up on return of documents.
• Keep a log documenting all parent and teacher contacts
• Arrange for interpreters when needed for meetings
• Direct parent questions and concerns to the appropriate team member
• Keep the department informed of scheduled meetings
• Complete all forms, including the IEP Compliance Checklist , correctly and in a timely manner
• Make copies of all forms, letters, and other relevant information.
• Maintain complete and accurate files for all students in the initial evaluation/re-evaluation process
• Submit required documentation to the Special Education Records Department
• Assist and support the special education staff with other tasks as assigned by the principal, department chair, speech/language pathologist (SLP), and/or psychologist

Benefits

• Sick leave
• holidays
• retirement matched through the Arizona State Retirement System
• health insurance
• life insurance
• Performance Pay: Available annually
• New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum
• New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees