Special Assistant to the President

Ramapo College of New Jersey • Mahwah, NJ

276d • $85,700 - $96,400

About The Position

The Special Assistant to the President provides essential administrative support to the President with a primary focus on enhancing the President's effectiveness and readiness. This role is ideal for a highly organized, proactive individual with superior writing skills and sound independent judgment who is capable of managing multiple tasks, collaborating across teams, and engaging in the diverse range of activities in the President's Office. Working closely with the Chief of Staff to ensure executive activities align with institutional goals, the Special Assistant serves a vital role in ensuring the College President is well-prepared and effective in their leadership duties.

Requirements

• Bachelor's degree required.
• A minimum of 3 years of progressively responsible experience managing complex projects in higher education or the public sector.
• Previous experience working under the direction of a senior leader and supporting diverse teams is highly preferred.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
• Ability to manage competing demands in a fast-paced environment.
• Detail-oriented with a proactive approach to problem-solving.
• Strong interpersonal skills, able to build relationships across various levels within and outside the college.

Nice To Haves

• A master's degree or relevant professional experience in higher education administration, public sector, or a related field is a plus.

Responsibilities

• Provide direct assistance to the President in preparing for meetings, events, and speaking engagements by collecting and preparing materials, and overseeing logistics.
• Work closely with the Chief of Staff to ensure presidential engagements are in alignment with key priorities.
• Collaborate with the Administrative Coordinator to optimize the President's time and attention.
• Track key initiatives and priorities, sharing progress and challenges with members of the President's Office and others.
• Accompany and staff the President at select engagements and meetings on and off campus.
• Draft and edit communications on behalf of the President, including letters, speeches, social media content, and reports.
• Assist in gathering relevant information and preparing background briefs for meetings and engagements.
• Manage and support projects and initiatives assigned by the Chief of Staff and led by the President.
• Lead the planning and execution of special events involving the President.
• Handle sensitive and confidential information with discretion.

Benefits

• Salary range of $85,700 - $96,400, commensurate with skills, expertise, and years of experience relevant to the position.
• Full-time, managerial position with a standard work schedule of Monday through Friday, 8:30 a.m. to 4:30 p.m.
• Occasional evening and weekend work may be required.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Educational Services
• Education Level: Bachelor's degree