Special Assistant to the President

Planned Parenthood Federation of America•New York, NY

15d•$125,000 - $130,000

About The Position

Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (Action Fund) seek a highly motivated, organized, and detail-oriented Special Assistant to the President. This position reports to the Deputy Chief of Staff in the Office of the President of PPFA. The Office of the President provides strategic, operational, and relationship management support critical to advancing PPFAâs mission and ensuring the effectiveness of the President in leading the organization. Purpose: The Special Assistant to the President plays a pivotal role in ensuring the President is supported in advancing the strategic priorities and in their day-to-day leadership of Planned Parenthood Federation of America and Planned Parenthood Action Fund. The Special Assistant ensures the Presidentâs time and attention are maximized toward advancing organizational priorities, and serves as a bridge between the Presidentâs office, internal teams, and external partners. Serving as a trusted advisor and problem-solver, the Special Assistant combines exceptional organizational skills with sound judgment, emotional intelligence, and discretion in representing the Presidentâs office.

Requirements

Minimum 7 years of professional experience, including at least 3 years supporting senior-level executives (CEO, President, or equivalent) in fast-paced, mission-driven environments.
Proven track record of ability to complete projects according to outlined scope, budget, and minimum timeline (at least 5 years) at the staff, board, and/or affiliate levels with the ability to manage multiple simultaneous projects in a highly-matrixed environment.
Exceptional organizational and project management skills; proven ability to manage multiple priorities, create systems, and deliver results under tight deadlines.
Outstanding written and verbal communication skills, with the ability to draft correspondence, prepare materials, and synthesize complex information clearly and persuasively.
High emotional intelligence, integrity, and interpersonal skills, with the ability to navigate delicate situations and build trusting relationships at all levels.
Demonstrated capacity for diplomacy, discretion, and sound judgment in representing executive leadership.
Deep understanding of the sensitivity of information handled by the Office of the President and a demonstrated ability to safeguard confidentiality when accessing high-level policy or organizational data.
Resourceful, adaptable, and comfortable working in a dynamic, high-pressure environment; thrives as both a collaborative team player and an independent contributor.
Proficiency with Google Suite and virtual collaboration tools; ability to learn new platforms quickly.
Excellent skills in collaborating across divisions, functions, and geography, with a knack for engaging colleagues at all levels in projects and processes while continuing to own and drive them.
Flexibility and ability to adapt to quickly changing priorities and ambiguous situations
Commitment to PPFAâs mission and track record of advancing diversity, equity, and inclusion, particularly surrounding race equity

Nice To Haves

Experience in the social justice, nonprofit, advocacy, or philanthropic sectors preferred, with deep alignment to reproductive health, rights, and justice.

Responsibilities

Provide high-level administrative, scheduling, and logistical support to the President, ensuring that all commitments, materials, and follow-ups are handled with excellence and timeliness.
Primary for supporting the Presidentâs travel and advance needs, including accompanying the President in person to external events (includes extensive travel, estimated around 40%), taking detailed notes, managing real-time requests, and ensuring impeccable follow-up.
Execute day-today inbox management , including drafting correspondence on behalf of the President, triaging communications and escalating per the Director, Scheduling & Advanceâs framework.
Lead special projects and provide flexible, responsive support to the President and Deputy Chief of Staff on emerging organizational priorities.
Manage a high volume of all internal scheduling requests for the President and related logistics in collaboration with the Deputy Chief of Staff and Director, Scheduling and Advance, prioritizing strategically and aligning with organizational priorities.
Track and manage key relationships with affiliates, partners, and external stakeholders; design and implement intentional outreach strategies to strengthen these connections.
Partner with administrative staff and key contacts to prepare comprehensive briefing materials, agendas, presentations, and action lists for the Presidentâs meetings and engagements, ensuring strategic clarity and successful outcomes.
Partner with administrative staff and key contacts to ensure streamlined logistics for all Presidential meetings and events, including Managing travel itineraries, video conferencing / presentation equipment, and catering
Collaborate with the Deputy Chief of Staff and Director, Scheduling and Advance to ensure seamless coordination of the Presidentâs time and priorities across the National Office and Federation.
Build and maintain strong internal partnerships with executive leaders, board members, affiliates, and staff to facilitate alignment, preparation, and follow-through.
Foster external relationships by tracking engagement efforts, identifying opportunities for outreach, and supporting strategic relationship-building initiatives.
Serve as a professional and discreet representative of the Presidentâs office, consistently demonstrating diplomacy, cultural competence, and sound judgment.
Adapt quickly to shifting circumstances, exercising high emotional intelligence and problem-solving skills to support the President in complex, high-pressure, and fast-paced contexts.
Exemplify PPFAâs values of equity, diversity, and inclusion in all interactions, strengthening trust and collaboration across the Federation.