Special Assistant to the Executive Team

Housing Catalyst • Fort Collins, CO

445d • $60,001 - $78,309

About The Position

The Special Assistant to the Executive Team at Housing Catalyst plays a crucial role in providing comprehensive administrative support to the Executive Team. This position involves managing complex tasks, handling confidential information, and ensuring smooth operations within the organization. The ideal candidate will thrive in a fast-paced environment and contribute significantly to the mission of creating innovative housing solutions that transform lives.

Requirements

• Bachelor's degree in Public Administration, Business Administration, or related field
• 3-5 years of responsible Administrative Assistant experience
• Strong computer skills, including proficiency in Microsoft Office Suite
• Excellent organizational and time management skills
• Ability to handle sensitive information with discretion
• Valid driver's license

Nice To Haves

• Experience in housing operations, policies, and procedures
• Outstanding customer service orientation
• Effective communication skills
• Strong initiative and accountability
• Excellent teamwork abilities

Responsibilities

• Manage executive calendars and coordinate travel arrangements
• Prepare correspondence and presentations for high-level meetings
• Assist with special events planning and execution
• Serve as Board liaison, coordinating meetings and preparing agenda packets
• Act as Housing Catalyst's board advisor for local government offices
• Maintain attendance records and submit annual reports
• Manage confidential documents with strict privacy measures
• Process and route incoming communications efficiently
• Maintain deadlines calendar for Executive Team
• Research and prepare reports and manuals
• Manage office supplies and equipment
• Collaborate across departments to enhance operational efficiency
• Contribute to training and development initiatives
• Recommend procedural improvements

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid holidays
• Paid time off
• Retirement plan
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree