Special Assistant to Athletic Administration

Arizona State University • Tempe, AZ

8d • $55,000

About The Position

Under administrative direction in Sun Devil Athletics, the Special Assistant to Athletic Administration assists various sport programs by providing resources, support, and coordination in the overall planning of various program operations. Ensures compliance with the rules and regulations of NCAA and Big 12, as well as the policies and procedures of the University and the Arizona Board of Regents in all projects.

Requirements

• BACHELOR'S degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

• Experience in working with sport programs such as gymnastics, softball, track and field, and/or tennis.
• Experience with Concur.
• Demonstrated knowledge of NCAA, Big 12.
• Demonstrated knowledge of University administrative policies and procedures.
• Evidence of effective communication.
• Experience with Teamworks and ARMS
• Experience in establishing and maintaining effective working relationships.
• Experience in creating reports and analyzing data.
• Experience in planning, analyzing, and coordinating activities and establishing priorities.
• Experience in leading by example in communicating, participating and encouraging support of the institution’s sustainability programs

Responsibilities

• Coordinate travel for assigned areas including: pre-travel requests, working with agent to book travel and complete expense reports in timely manner. Team, individual and recruit travel.
• Assist with the coordination of unofficial and official campus visits by prospective student-athletes and their families.
• Assist the respective coaching staff with the timely completion of business office and NCAA compliance paperwork.
• Attend monthly compliance meetings
• May assist in scheduling of appointments, creation of correspondence and providing other administrative support as requested by the coaches and/or administrators.
• Collect receipts and reconcile all purchasing card expenses
• Assist with reimbursements
• Assist with meals incidental to participation (MIPs)
• Compiles and prepares data for reports, correspondence and presentations.
• Serve as liaison between the assigned areas and related contacts within and outside of the University community to include coaching staff, student athletes, SDA staff, alumni, in order to facilitate programs.
• Coordinate resources to meet the needs of the assigned area.
• Create reports and analyzes data obtained.
• Develop and updates systems, manuals, handbooks, and policies and procedures.
• Ensures compliance with all applicable rules and regulations.
• Assist with planning, develop, and coordinate events related to requirements of the area of assignment (example, team year end banquets).
• May provide training to staff in related area and work with/train student workers.
• Require travel with the team.
• Perform other duties as assigned.

Benefits

• ASU offers up to 24 hours of professional development opportunities per year and a competitive benefits package, which includes paid vacation and holidays, health insurance, free mental health resources, employee discounts and more.
• In particular, ASU offers a generous tuition discount for employees, their spouses, dependents and retirees.
• Working in SDA also provides unique access to sporting events and athletic-related discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees