Special Assistant and Coordinator

City of New York•New York City, NY

2d•Hybrid

About The Position

Only permanent employees in the civil service title, comparable title (under 6.1.9), eligible for the 55a program, and those that are reachable in the civil service list are eligible to apply. This position may be eligible for remote work for up to 2 days per week, pursuant to the Remote Work Pilot Program. The NYC Department of Consumer and Worker Protection (DCWP) protects and enhances the daily economic lives of New Yorkers to create thriving communities. DCWP licenses nearly 45,000 businesses in more than 40 industries and enforces key consumer protection and workplace laws that apply to countless more. By supporting businesses through equitable enforcement and access to resources, DCWP protects the marketplace from predatory practices and strives to create a culture of compliance. DCWP empowers consumers and working families by providing the tools and resources they need to achieve financial health and work-life balance. DCWP also conducts research and advocates for public policy that furthers its work to support New York City’s communities. For more information about DCWP and its work, call 311 or visit DCWP at nyc.gov/dcwp, sign up for its newsletter, or follow on its social media sites, X, Facebook, Instagram, and YouTube. The General Counsel Division is seeking a Special Assistant and Coordinator, who will be responsible for coordinating legal and non-legal projects, analyzing processes and procedures, and devising strategies for increased efficiency, and generally tracking and moving the work of the General Counsel Division. This person will also be responsible for coordinating the schedules of the General Counsel and Deputy General Counsel. The ideal candidate has experience working with attorneys, juggling multiple priorities, and working independently and as part of a team. The position includes ad hoc administrative tasks, as necessary.

Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Responsibilities

Research and draft documents such as correspondence, memoranda, invoices, protocols, and procedures
Perform investigations and fact-finding for projects overseen by the General Counsel and Deputy General Counsel
Coordinate and schedule travel, meetings, and appointments for the General Counsel and Deputy General Counsel
Prepare agendas, schedules, and reports for meetings and presentations; record and distribute minutes or other records for meetings
Retrieve information, as requested, from records, email, minutes, and other related documents; prepare written summaries of data when needed
Assist with divisional operations like budget planning, recruitment and onboarding, and staff trainings
Provide back-up support for the external audit process
Help resolve and respond to administrative inquires and questions
Manage document systems and organization, including administrative records in coordination with Law Department
System evaluation and optimization
Lead ad hoc projects at the direction of the General Counsel and Deputy General Counsel