Spec Admin Support II - Food & Beverage

Resorts World Las Vegas•Las Vegas, NV

12d

About The Position

Summary Statement: The Food and Beverage Specialist II play a key role in supporting the Food & Beverage department by providing advanced administrative and operational assistance to its executive team. This position is responsible for managing day-to-day office functions, coordinating departmental activities, and ensuring smooth execution of F&B operations across the division. Primary Job Duties: – Includes but is not limited to: Assist with managing executive schedules and act as a liaison for the executive team. Able to keep confidential information confidential. Plan, organize and implement events, such as meetings, business luncheons, or client dinners. Answer phone inquiries, direct calls to the proper parties, and provide basic company information. Transcribe memos, meeting minutes and department documents. Complete travel arrangements and accommodations, as needed. Conduct research, prepare statistical reports, enter data into the system, run reports, and manage information requests. Perform clerical duties, such as preparing correspondence, greeting visitors, arranging conference calls, scheduling meetings, set-up travel arrangements, and take notes at meetings. Assist with guest concerns and report issues to management in a timely fashion. Ensure all Resorts World core values and property and department standards are implemented and applied. Obtain and maintain position-specific licensing. Use personal device/ cellular phone for job related operational tasks, job duties, review company documents, etc. Other duties as assigned.

Requirements

Ability to work varied shifts, weekends, and holidays.
Ability to effectively communicate in English.
Polished appearance and demeanor.
Excellent customer service skills.
Ability to obtain & maintain full knowledge and understanding of company and department rules and regulations, policies, and procedures.
High School Diploma or Technical school graduate
At least one year of administrative/coordinator experience.
At least 21 years of age.
Proof of eligibility to work in the United States
Must be tolerant to varying conditions of noise level, temperature, illumination and air quality
Prolonged sitting.
Bending and reaching.
Transporting, pushing, pulling, lifting and maneuvering items weighing up to 10 lbs.
Eye/hand coordination.
Ability to comply with Policies and Procedures, Job Description, daily memorandums, chemical labels (SDS) and other instructions.

Nice To Haves

Microsoft Office, including Excel & PPT.
Menu editing, utilizing Adobe Pro.
Knowledge of systems such as Birchstreet, Certify, HotSos, Kronos and restaurant POS platforms.
Previous experience working in a large, luxury resort setting.

Responsibilities

Assist with managing executive schedules and act as a liaison for the executive team.
Able to keep confidential information confidential.
Plan, organize and implement events, such as meetings, business luncheons, or client dinners.
Answer phone inquiries, direct calls to the proper parties, and provide basic company information.
Transcribe memos, meeting minutes and department documents.
Complete travel arrangements and accommodations, as needed.
Conduct research, prepare statistical reports, enter data into the system, run reports, and manage information requests.
Perform clerical duties, such as preparing correspondence, greeting visitors, arranging conference calls, scheduling meetings, set-up travel arrangements, and take notes at meetings.
Assist with guest concerns and report issues to management in a timely fashion.
Ensure all Resorts World core values and property and department standards are implemented and applied.
Obtain and maintain position-specific licensing.
Use personal device/ cellular phone for job related operational tasks, job duties, review company documents, etc.
Other duties as assigned.