Calcium-posted about 1 year ago
Full-time • Entry Level
Philadelphia, PA
Professional, Scientific, and Technical Services

The Speaker Bureau Coordinator at Calcium+Company plays a crucial role in managing the logistics and execution of speaker programs within the pharmaceutical and healthcare sectors. This position is responsible for ensuring effective coordination among healthcare professionals, pharmaceutical representatives, and venues to facilitate impactful educational events. The ideal candidate will possess strong organizational and communication skills, along with the ability to manage multiple projects while adhering to compliance standards.

  • Coordinate logistics for speaker programs, including live events, virtual sessions, and office-based lectures.
  • Research, select, and confirm venues, ensuring compliance with industry guidelines and client requirements.
  • Communicate with HCP speakers to schedule events, manage travel, and arrange accommodations.
  • Schedule and manage virtual program platforms, including webinar tools and conference lines.
  • Ensure program invitations are accurate and distributed according to business rules.
  • Track attendance, manage budgets, and reconcile expenses for assigned events.
  • Resolve discrepancies and provide support for any program-related issues.
  • Bachelor's degree required.
  • 1 year of relevant experience in pharmaceuticals or event planning.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Strong oral and written communication skills.
  • Team-oriented mindset with a proactive approach to problem-solving.
  • Willingness to go beyond what is described in the job description and be flexible for the team.
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