Old Tucson Entertainment-posted about 1 year ago
$37,440 - $52,000/Yr
Full-time
Tucson, AZ

The Sales & Events Coordinator at Old Tucson Entertainment is responsible for planning and executing public and private events, as well as managing minor sales department functions. This role involves coordinating facility rentals for special events and ensuring compliance with licensing and branding requirements throughout the event planning process.

  • Collaborates with management, vendors, staff, and guests in the planning and execution of scheduled special events at OTE.
  • Ensures compliance with licensing and branding requirements throughout coordination of OTE events.
  • Schedules entertainment/equipment rentals from various vendors, ensuring necessary contracts, insurance, and financial documents are executed and retained.
  • Orchestrates special events, monitoring and facilitating other department involvement from planning phase to event completion.
  • Coordinates with management on staffing plan for each event, leveraging OTE employees.
  • Handles all incoming sales and events related calls and directs to the appropriate individuals.
  • Oversees all small group sales calls and reservations.
  • Fields all incoming sales inquiries and forwards specified sales accounts to the sales manager.
  • Works with management to develop site plan, location, and logistics for OTE events and participates in setup and tear-down.
  • Performs other duties as requested.
  • Associate's degree in hospitality management, Business Administration, or similar field (Preferred)
  • At least 2 years' of experience in coordinating sales and events
  • At least 2 years' experience in retail and/or customer service experience
  • Energetic and enthusiastic personality
  • Strong communication skills, including written, verbal and nonverbal communication, with a demonstrated ability to manage multi-faceted and complex tasks while adhering to deadline and budget constraints.
  • Ability to handle job stress and interact effectively with others, including guests of all ages and staff.
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