Space Utilization Manager - Real Estate

Orlando Health • Orlando, FL

127d

About The Position

The Space Utilization Manager, AS is responsible for managing Orlando Health’s non-hospital/external building (buildings not connected to a hospital) space needs, including owned and leased space inventory and organizational needs analyses, inspection, and space project management and coordination from initial planning through final move-in. Manages the in-take, review and overall execution of the space and project request documentation and related processes.

Requirements

• Bachelor’s degree required.
• Valid Florida driver’s license with no more than six (6) points, at least 21 years of age, and must be insurable under the Orlando Health insurance carrier’s requirements and standards.
• Five (5) years of commercial real estate leasing, property/facilities management, project management or related experience.

Responsibilities

• Works independently and in conjunction with other Asset Strategy and Orlando Health team members to gather and analyze all logistical and financial data required to complete the space and project management request including verification of project budget and capital estimates.
• Validation of space request rationale ensuring alignment with department and Orlando Health Strategic initiatives.
• Proper calculation and allocation of Tenant Improvement (TI) Allowance if applicable and ensuring executive leadership approvals for all phases of the process as required by policy.
• Provides project management oversight from onset of any external space project until completion, integrating assessment (physical and financial), planning, developing, implementing and evaluation.
• Processes External Space Requests related to expansion or consolidation of Orlando Health departments.
• Leads user group meetings to define reason for space request and conducts tours of proposed space alternatives.
• Works closely with Orlando Health user groups, Engineering and Facility Development to determine and manage project scope and cost/budget.
• Participates in the review process with Architect/Engineer on proposed configuration, materials and systems.
• Manages and facilitates critical and timely communications and activities between Administration, Support Services, Information Services, Engineering and Facility Development department and all other involved departments.
• Manages the process of preparing Space Committee Meeting agenda, space request and vacant space inventories, space analyses.
• Develops and implements an external facility-wide reporting mechanism for issues such as housekeeping, building and grounds maintenance, safety, furnishings, telecommunications and mechanical, electrical and plumbing systems.
• Manages the resolution process for all external facility issues, coordinating and overseeing the involvement of multiple Orlando Health departments and private vendors.
• Responsible for on-going inspection of all external facilities for appearance, safety, security, and maintenance.
• Works closely with Orlando Health real estate staff in all aspects of owned and leased property contract administration and management.
• Completes due diligence requirements as well as special assignments for the Director of Real Estate and Vice President of Asset Strategy.
• Responsible for maintaining and enforcing cost containment practices per Orlando Health policy regarding space needs.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies.
• Maintains compliance with all Orlando Health policies and procedures.

Benefits

• Career-growing FREE education programs.
• Well-being services to support you and your family through every stage of life.
• Benefits begin on day one.
• Flexibility to be present for personal passions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees