Space Program Assistant

Skokie Park District • Skokie, IL

3d • $20 - $22 • Onsite

About The Position

The Skokie Park District partners with local school districts to provide before- and after-school care through its SPACE (School-Age Programs for Children’s Enrichment) program. Offered on-site at nine elementary schools across five school districts, SPACE is a recreational-based program designed to support working families in the Skokie community. SPACE serves more than 650 students annually and is supported by a team of over 70 staff members. The SPACE Program Assistant provides essential administrative and operational support to the SPACE Program Manager. This role helps ensure the smooth day-to-day functioning of the program by assisting with communication, enrollment, attendance tracking, staffing support, and on-site operations. The ideal candidate is organized, customer-focused, flexible, and enjoys working in a fast-paced, team-oriented environment

Requirements

• Must be 18 years of age or older
• Strong customer service, organizational, communication, and problem-solving skills
• Ability to manage multiple tasks and work independently while supporting a team
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office programs

Nice To Haves

• Experience with before- and after-school programs preferred, but not required
• Some college coursework preferred

Responsibilities

• Serve as a point of contact for families by answering general inquiries related to the SPACE program and providing timely, professional customer service
• Manage SPACE waitlists, including enrolling participants on and off the waitlist
• Update program rosters weekly and assist with attendance tracking
• Process and manage day change requests in RecTrac and update attendance sheets accordingly
• Monitor and respond to the SPACE general email account
• Assist the SPACE Program Manager with snack ordering and pick-up
• Conduct site visits during afternoon SPACE hours to support staff and program operations
• Provide coverage at SPACE sites as needed when sites are short-staffed
• Assist with additional tasks as assigned, which may include payroll submission support, staff meetings and trainings, newsletters, and other administrative or operational duties

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees