Sourcing Planner

Ohio Department of Administrative Services•Columbus, OH

About The Position

This role manages a comprehensive portfolio of contracts, grants, and purchasing activities across multiple program areas. The specialist leads sourcing strategy, conducts market research, and ensures procurement activities align with agency needs, performance expectations, and long‑term strategic direction. Portfolio Management Research, evaluate, and plan a full portfolio of contracts, grants, and purchases based on past performance, future needs, and agency strategy. Review purchasing history, costs, delivery performance, and product quality to refine specifications and improve outcomes. Build and maintain a contract and grant portfolio across multiple program areas, ensuring alignment with program needs. Develop, draft, track, and maintain schedules for RFPs, RFGAs, and RFIs across the agency. Strategic Sourcing & Market Analysis Conduct market research to identify sourcing opportunities, supplier trends, and competitive alternatives. Monitor supplier performance and determine when incumbent suppliers should be replaced or re‑competed. Coordinate with other government entities to standardize specifications, combine buying power, and establish cooperative agreements. Determine cost projections, identify cost‑savings opportunities, and develop cost‑control strategies. Evaluate usage patterns and inventory trends to design strategic purchasing programs that improve supply chain efficiency. Procurement Operations Post sourcing documents in OhioBuys, the Ohio Grants Portal, and the DCY Grant Management System; serve as a lead worker in these systems. Work with subject matter experts to define procurement requirements, quality standards, timelines, and risk considerations. Determine appropriate solicitation vehicles for goods and services. Collaborate with DAS on catalog buys, multiple‑award contracts, and other sourcing activities. Track and review vendor complaints (CTV) and respond to requestor and supplier inquiries. Contract & Grant Development Develop grant and contract documents, including renewals and new solicitations. Work with legal, contracts, and monitoring teams to ensure compliance and proper approval workflows. Assess whether requests require sub‑recipient or vendor classification and determine required deliverables. Support planning and tracking of procurement documents throughout the lifecycle. Additional Responsibilities Ensure projects are ready to advance through each procurement phase. Maintain documentation, logs, and records related to procurement activities. Participate in meetings, trainings, and cross‑agency coordination efforts.

Requirements

42 mos. exp. or 42 mos. trg. in purchasing/procurement/sourcing to include exp. in performing spend analysis, developing sourcing strategy & evaluating vendor performance.
completion of undergraduate core in public or business administration, purchasing, materials management, contracting, acquisition management or logistics, supply chain management, operations management or other sourcing related field; 18 mos. exp. or 18 mos. trg. in purchasing/procurement/sourcing.
Completion of graduate core in public or business administration, purchasing, materials management, contracting, acquisition management or logistics, supply chain management, operations management or other sourcing related field; 6 mos. exp. or 6 mos. trg. in purchasing/procurement/sourcing.
24 mos. exp. as Sourcing Analyst, 64512.
12 mos. exp. as Senior Sourcing Analyst, 64513.
equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills: Purchasing, Stores, Inventory

Responsibilities

Research, evaluate, and plan a full portfolio of contracts, grants, and purchases based on past performance, future needs, and agency strategy.
Review purchasing history, costs, delivery performance, and product quality to refine specifications and improve outcomes.
Build and maintain a contract and grant portfolio across multiple program areas, ensuring alignment with program needs.
Develop, draft, track, and maintain schedules for RFPs, RFGAs, and RFIs across the agency.
Conduct market research to identify sourcing opportunities, supplier trends, and competitive alternatives.
Monitor supplier performance and determine when incumbent suppliers should be replaced or re‑competed.
Coordinate with other government entities to standardize specifications, combine buying power, and establish cooperative agreements.
Determine cost projections, identify cost‑savings opportunities, and develop cost‑control strategies.
Evaluate usage patterns and inventory trends to design strategic purchasing programs that improve supply chain efficiency.
Post sourcing documents in OhioBuys, the Ohio Grants Portal, and the DCY Grant Management System; serve as a lead worker in these systems.
Work with subject matter experts to define procurement requirements, quality standards, timelines, and risk considerations.
Determine appropriate solicitation vehicles for goods and services.
Collaborate with DAS on catalog buys, multiple‑award contracts, and other sourcing activities.
Track and review vendor complaints (CTV) and respond to requestor and supplier inquiries.
Develop grant and contract documents, including renewals and new solicitations.
Work with legal, contracts, and monitoring teams to ensure compliance and proper approval workflows.
Assess whether requests require sub‑recipient or vendor classification and determine required deliverables.
Support planning and tracking of procurement documents throughout the lifecycle.
Ensure projects are ready to advance through each procurement phase.
Maintain documentation, logs, and records related to procurement activities.
Participate in meetings, trainings, and cross‑agency coordination efforts.