Sourcing Manager, General & Administrative Services

About the position

The strategic Sourcing Manager will develop and foster strong partnerships with best-in-class suppliers and internal business partners for the Facilities Services & G&A Categories. These services will include, but are not limited to, facilities management and professional services. The strategic Sourcing Manager role relies on a strong sourcing, facilities & G&A related background coupled with proven leadership and program management experience. The successful candidate will be adept at broad stakeholder management, building trust and credibility with business partners and able to navigate a fast-paced environment with competing priorities.

Responsibilities

• Lead strategic sourcing processes including RFx/RFPs, contract negotiation, and supplier evaluation.
• Develop project plans, deliverables, metrics and milestones. Implement process disciplines and management systems necessary to achieve desired results.
• Develop and implement sourcing strategies based on data/spend analysis, TCO and project requirements.
• Build and maintain strong relationships with internal stakeholders and external suppliers.
• Collaborate cross-functionally with Project Managers, Engineers, Finance, Legal, and Executive Leadership.
• Draft RFP’s, scopes of work, executive summaries and manage procurement for A&E, construction, facilities, and other professional services.
• Create pricing models and conduct financial analysis to support business cases and negotiations.
• Drive continuous improvement and long-term strategy for assigned categories.
• Monitor industry trends and introduce best practices to enhance procurement value.
• Ensure compliance with procurement policies and mitigate contractual risks.
• Develop and track project plans, deliverables, and performance metrics.
• Analyze project requirements and spend data from a variety of sources to develop and implement sourcing strategies.
• Negotiate and implement agreements that maximize cost savings, improve service levels, mitigate contractual risks, and creates/improves overall value.
• Demonstrate sourcing leadership; communicate and implement fact-based sourcing strategies across functions and with various levels of management.
• Manage long-term strategy, continuous improvement, and day to day operations of categories, including the Facilities and Professional Services Categories.
• Partner with Legal while maintaining a strong understanding of contracting language and principles.
• Develop compelling business cases/analyses to drive meaningful change in process or supplier as appropriate to meet sourcing strategy and business objectives.
• Conduct regular business reviews, financial, operational, and management check-ins.
• Governance of vendor sourcing agreements.
• Acts as liaison with vendors to ensure organizational needs are met.
• Perform other duties as assigned.

Requirements

• 5+ years procurement experience in a sophisticated sourcing environment.
• Bachelor’s Degree, preferably in Business Administration, Finance or related field of study. MBA Preferred.
• Solid proficiency in all stages of the sourcing life cycle (from market analysis to procure to pay), especially in the negotiation of commercial terms and contractual agreements.
• Cost Modeling: Ability to understand cost drivers and how to break down cost structures.
• Experience in managing a Facilities and G&A Category.
• Well versed on Microsoft Suite, Word, PowerPoint and web-based tools.
• Proficient/Expert in Excel.

Nice-to-haves

• Time Management: monitors progress and leads project to ensure timely completion.
• Quantitative analytics skills including the ability to analyze complex data and build cost models.
• Takes initiative, is proactive, assumes ownership and drives results.
• Strategic thinking skills including an ability to make sound business judgments.
• Effective collaborator and communicator. Ability to influence toward optimal sourcing outcomes.
• Have interpersonal skills including polished presentation/verbal skills plus effective listening skills; effective facilitation skills, etc.
• Ability to work across all functions and levels of an organization to influence and drive change.
• Execution skills including persistent drive for results utilizing sound project management, organizational and problem-solving skills.
• Must be self-directed and able to work independently but also able to work collaboratively in a team-oriented department.
• Ability to learn and become subject matter expert quickly.
• Demonstrates excellent client support and demeanor by being knowledgeable/informed, courteous and provide timely resolution.
• The ability to adapt and assume a variety of categories as may be required.

Benefits

• Medical, dental and vision insurance
• 401(k)
• Paid leave
• Tuition reimbursement
• A variety of other discounts and perks