Sourcing Coordinator

Smith Bucklin & Associates • Chicago, IL

376d • $70,000 - $75,000 • Remote

About The Position

The Sourcing Coordinator at Smithbucklin will support the Events Services team by assisting with site selection and contract negotiations for client events. This role involves administrative tasks throughout the sourcing process and is specifically responsible for sourcing and contracting small events and room-only contracts. The position emphasizes a culture of optimism, ambition, and expertise, empowering team members to deliver exceptional results for clients.

Requirements

• 3+ years of experience in project, event or meeting management, with at least 1 year in a sourcing/purchasing role.
• Proven negotiation skills and prior successful experience in developing and maintaining key partner relationships.
• Strong communication skills and a high degree of responsibility, initiative, and professionalism.
• Ability to handle fluctuations in workload and multitask while meeting project deadlines.
• Proven aptitude for technology and/or software solutions and analytical skills. Experience sourcing in CVENT is preferred.
• Proficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Create Request for Proposals (RFPs) to secure appropriate room blocks, logistical event needs, and pricing from hotels and convention centers.
• Draft hotel contracts.
• Track supplier option dates and follow up with team members and venues on program status.
• Negotiate and confirm critical program components with the team, utilizing basic terms and conditions, and/or modifying pre-existing master policies to meet individual client requirements.
• Proactively negotiate prices, concessions, and contract terms for small meeting contracts.
• Communicate with client teams and suppliers on a timely basis.
• Follow internal standard operating procedures for all sourcing activity, including use of Smithbucklin contract and amendment templates.
• Support sourcing managers with data entry of contracted details and negotiating savings accurately in CVENT, ensuring data integrity.
• Support sourcing managers and conference leads in creating liability summaries, creating PowerPoint presentations, and researching properties.

Benefits

• Hybrid work environment with the option to work from home two days per week.
• Employee ownership structure, providing all employees an equal chance to experience the fulfillment and benefits of ownership.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees