Sourcing Assistant I or II

PPL Corporation•Louisville, KY

About The Position

This position provides basic processing of supplier and employee payment requests in a timely manner according to corporate policies and procedures, and purchasing agreements. The position is considered an entry-level or developmental position to offer upward mobility for administrative personnel. The incumbent will develop through accomplishment of assigned duties by working with the other procurement professionals to gain an increased knowledge of the Company and accounts payable responsibilities. Acquired expertise and skills should provide incumbent advancement.

Requirements

High School Diploma or GED
Requires proficiency in grammar and spelling, perform arithmetic calculations, ability to type and operate general office equipment
Requires good written and oral communication and interpersonal skills.
Should possess organization ability and attention to detail.
Proficiency with PC and Microsoft Office suite of software products preferred (Outlook, Word, Excel, and PowerPoint).
Knowledge of Oracle needed

Nice To Haves

Knowledge of Oracle

Responsibilities

Manage the Oracle’s buyer’s pool, to include processing approved requisitions in a timely manner, create purchase orders and certify suppliers
Manage the integrity of the Oracle vendor master to include ensuring that only legitimate, approved vendors are added.
Change supplier information
Manage and perform all duties associated with supplier certification
Provide back up to the departmental administrative assistant and other sourcing leaders
Assist sourcing leaders in procurement activities,
Maintain the department contractual files and related support
Assist in the scanning of contract and related document. Perform quality check on the document submitted to scanning. Manage the Oracle’s buyer’s pool, to include processing approved requisitions in a timely manner, create purchase orders and certify suppliers
Respond to inquiries from vendors, internal customers and support groups
Process invoices for payment, with assistance from others, within department guidelines while maximizing cash flow. (Power Generation and Project Engineering and Storm Restoration efforts only)
Works closely with procurement professionals, suppliers, and internal customers to resolve situations and provide needed information on a timely basis.
Research inquiries regarding invoices and payment status.
Performs routine typing, document handling, filing, and copying in support of plant procurement professionals and other internal customers.
Assist manager in maintaining monthly tracking logs for certificates of insurance, letters of credit, liquidated damages, etc., in accordance with contractual documents.
Maintain and update contractual templates and complete formatting of contractual documents, as requested.
Performs other duties as assigned by Manager/Supervisor
Complies with all policies and standards