SOURCING ANALYST

Duke Careers • Durham, NC

74d

About The Position

Reporting to the Director of Project Management in the Facilities Management Department, the Sourcing Analyst is primarily responsible for the preparation and coordination of design and construction contracts and related documents for the Office of Project Management, Office of Planning and Design, and Utility and Engineering Services. The role includes supporting the bidding and procurement processes, administrating the e-Builder project management system, providing administrative assistance, and performing other general tasks as needed.

Requirements

• Five years of related working experience with design and construction contracts.
• Knowledge of contract law, accounting, and business principles.
• Experience with design and construction contracts.
• Experience with the e-Builder or similar project management systems.
• Proficient computer skills with Microsoft Office and Adobe applications.
• Excellent typing, communication, and general office skills.
• Experience working with multiple internal and external contacts.
• Superior communication, emotional intelligence, and interpersonal skills.
• A high school diploma or equivalent.
• Ability to train and mentor other staff.
• Ability to remain calm during stressful periods and prioritize tasks.
• Organized and able to manage large volumes of data.
• Ability to work onsite and coordinate with various individuals.

Nice To Haves

• Associate’s degree and/or Bachelor’s degree in a field related to contract law, accounting, or business.

Responsibilities

• Preparation and coordination of design and construction contracts and related documents.
• Supporting the bidding and procurement processes.
• Administrating the e-Builder project management system.
• Processing, reviewing, tracking, and filing of various agreements and contracts.
• Maintaining timely contract processing through the e-Builder system.
• Providing support to departmental personnel on contract issues.
• Interacting with designers, contractors, and vendors on contract issues.
• Ensuring compliance with legal contract forms and procurement policies.
• Maintaining contractor data and assisting in bid preparation.
• Administering master service agreements and work orders.
• Managing the Contractor and Consultant Prequalification Process.
• Utilizing e-Builder system capabilities to enhance contract processing efficiency.
• Assisting with project closeout information and documentation.
• Providing administrative support for the Directors and Project Managers.
• Training and mentoring backup support.

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees