Smart Buildings Administrative Project Coordinator

Siemens • Indianapolis, IN

114d • $38,430 - $65,880

About The Position

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you? Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn’t just about improving buildings; it’s about creating perfect places that improve people’s lives. Transform the everyday with us! The Smart Buildings Administrative Project Coordinator supports the project management team with document control, project scheduling, financial documentation, and project close-out to ensure projects move smoothly through project milestones. The position will report into our Indianapolis branch with 3 days onsite and 2 days home office based.

Requirements

• High school diploma or state-recognized GED.
• Must be able to demonstrate the ability to read and understand contract documentation.
• Experience with Microsoft Office and business software systems.
• Verbal and written communication skills in English.
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship.

Nice To Haves

• Office/Administrative experience.
• Experience in similar industry or construction industry.
• Familiarity or experience with HVAC/Fire Alarm/Security systems.
• SAP experience.

Responsibilities

• Maintain documentation for project booking packages, ensuring that packages are complete and kept up to date.
• Schedule and attend project turnover meetings and record important project details.
• Coordinate material purchasing and delivery, track shipments, and account for costs.
• Maintain billing and collections documentation; communicate issues to the project management team.
• Create purchase requisitions for subcontracts. Complete subcontract agreements and bond documents.
• Create a monthly snapshot for all projects and identify changes in planned costs.
• Track timesheet submittals for projects and ensure all timesheets are submitted before month-end.
• For projects set to close, ensure they do not have unissued material, are 100% billed, and do not contain committed costs.
• Maintain excellent organizational and interpersonal skills.

Benefits

• Health and wellness benefits.

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees