Smart Buildings Administrative Assistant - Houston, TX

Siemens • Houston, TX

414d • $43,890 - $75,240 • Remote

About The Position

The Administrative Assistant at Siemens plays a crucial role in supporting the organization and maintenance of office operations. This position involves a variety of administrative tasks, including scheduling resources, managing correspondence, and maintaining office supplies. The role is essential for ensuring efficient communication and organization within the department, contributing to the overall productivity of the team.

Requirements

• High School degree or state-recognized GED.
• 3+ years of secretarial and administrative experience.
• Ability to work from the Siemens San Antonio branch on a daily basis (not a hybrid or remote opportunity).
• Demonstrated on-the-job experience with report generation, presentations, and general correspondence.
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship.

Responsibilities

• Assist in the organization and maintenance of office supplies/files.
• Schedule resources such as people, meetings, appointments, rooms, and equipment.
• Answer telephone calls, take messages, respond to questions, and direct callers to appropriate parties.
• Sort and distribute mail, fax, make copies, and file documents.
• Draft and edit routine memos and other correspondence for all members of the branch.
• Assist with the preparation of presentations, reports, spreadsheets, and other documents.
• Maintain database information and assist in maintaining various department records.
• Prepare and type drafts, articles, reports, proposals, charts, and routine correspondence using appropriate software.
• Proofread and edit drafts and final materials for appropriate format and correctness.
• Compile basic information for reports or presentation materials, prepare charts, graphs, and tables as necessary.
• Receive, screen, and route incoming telephone calls, furnish information, and convey messages to appropriate personnel.
• Monitor inventory levels of office supplies and initiate purchase orders as necessary.
• Schedule conferences, meetings, and appointments; notify attendees and make necessary arrangements.
• Arrange and confirm travel reservations selecting economical and time-efficient options.
• Assist support team with additional projects and tasks.

Benefits

• Variety of health and wellness benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Machinery Manufacturing
• Education Level: High school or GED