Small Group Journeys Sales Assistant

Abercrombie & Kent • Downers Grove, IL

2d

About The Position

Position Summary Support Small Group Journey Travel Consultants by handling administrative-related functions in support of higher sales conversions and increased service levels. Coordinate with guests, Travel Advisors, and Destination Management Companies (DMC) regarding any booking-related functions. Responsibilities and Accountabilities Assist Small Group Journey Travel Consultants with the following tasks: Custom extensions, as identified by the Travel Consultant, coordinated with DMC, produce custom extension itineraries. Notify and collect payment for all bookings with balances past due. Call guests/Travel Advisors to collect missing information and itinerary details. Enter all data from Guest Information Forms into the reservation system including but not limited to passport, medical conditions, and flight information. Verify all flight details are correctly coordinated with land services booked and adjust transfers as needed. Identify gaps in services as a result of flight information received and act accordingly. Review Travel Consultant Quality Check and Insurance Reports and action promptly. Prepare correspondence emails for the Travel Consultant when advised through Product Memos, etc. Coordinate Signature Program Design Your Day follow-up, and send advising recaps to DMC. Communicate directly with the guest/Travel Advisor, answering general questions not related to sales/revenue-generated items. Collaborate with all internal departments and DMCs to facilitate the booking process. Assist Guest Relations when post-tour issues require investigation into historical documentation. Special projects or other related duties as required. A&K Travel Group is a global lifestyle and travel company that sets the standard for refined and personalized travel experiences. Abercrombie & Kent is an international travel company, renowned for creating thrilling, innovative and ultra-luxurious journeys all over the world. Behind every A&K journey is an international support system of more than 2,500 staff, in 60 offices, in 35 countries, on all seven continents

Requirements

• Professional verbal/written communication skills and phone demeanour.
• Strong multi-tasking skills and flexibility required.
• Detail-oriented with excellent organizational skills.
• Good judgment and problem-solving skills
• Ability to work in a team environment.
• Intermediate computer skills required (Microsoft Office) and ability to quickly master new technologies.
• Must be able to perform basic mathematical computations.
• Must read/write/speak English.
• High School diploma required

Nice To Haves

• Travel School or college degree preferred
• Relevant travel industry experience preferred

Responsibilities

• Assist Small Group Journey Travel Consultants with custom extensions, coordinating with DMC, and producing custom extension itineraries.
• Notify and collect payment for all bookings with balances past due.
• Call guests/Travel Advisors to collect missing information and itinerary details.
• Enter all data from Guest Information Forms into the reservation system including but not limited to passport, medical conditions, and flight information.
• Verify all flight details are correctly coordinated with land services booked and adjust transfers as needed.
• Identify gaps in services as a result of flight information received and act accordingly.
• Review Travel Consultant Quality Check and Insurance Reports and action promptly.
• Prepare correspondence emails for the Travel Consultant when advised through Product Memos, etc.
• Coordinate Signature Program Design Your Day follow-up, and send advising recaps to DMC.
• Communicate directly with the guest/Travel Advisor, answering general questions not related to sales/revenue-generated items.
• Collaborate with all internal departments and DMCs to facilitate the booking process.
• Assist Guest Relations when post-tour issues require investigation into historical documentation.
• Special projects or other related duties as required.

Benefits

• A&K offers a large portfolio of competitive benefits to all eligible, full-time employees.
• Some benefits are provided at no cost to the employee, such as group life insurance, short-term and long-term disability, and travel discounts.
• Other elective benefits include medical, dental, and vision insurance, supplemental life insurance, pre-tax healthcare and dependent FSAs, and a 401(k) plan with a generous company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees