Site Supervisor

Clackamas County Children's Commission

4h•Onsite

About The Position

To manage and lead daily center operations; supervise lead Teachers for assigned classrooms; promote high quality 0-5 center-based service delivery; collaborate with Managers to integrate their components into classroom and center services; collaborate with Managers and Directors to ensure agency compliance with Licensing Requirements and Federal and State Performance Standards. ESSENTIAL FUNCTIONS: Leadership and Supervision: Establish and maintain a welcoming and inclusive work environment for all center staff, to include daily use of reflective practices. Effectively manage and lead center daily operations and support daily guidance non-classroom center staff. Establish and maintain positive working relationships with all center staff, to include effective conflict resolution. Actively promote and facilitate positive working relationships between staff members at the center level. Effectively supervise lead Teachers for assigned classrooms, utilizing reflective practices and weekly supervision sessions. In collaboration with Human Resources, ensure that center staff complete maintain required credentials (CBR, CDA®, First Aid/CPR, Food Handler’s Card, etc.) Provide ongoing feedback to classroom staff that recognizes strengths and recommends areas of improvement. Proactively collaborate with Component Managers to promote training and ongoing support that reflects the individual needs of staff members and/or the team as a whole. Complete all priority tasks accurately and on time, as outlined in the Monthly Task List. Ensure that Teacher weekly lesson plan contain required school readiness activities, required Federal Performance Standard and Licensing components, and are completed and implemented within expected timeframes. Perform scheduled monitoring tasks related to the Education component (child supervision/safety, child health, child attendance, education services record keeping, classroom monitoring checklists, active supervision/zoning activities, playground checklists, ongoing child assessment, etc.). Support monitoring activities for other Components as requested (health/safety, meal counts, etc.). Monitor attendance follow-up activities by Teachers for children demonstrating absenteeism. Monitor developmental screening completion and related data entry by expected timelines (ASQ-3, ASQ-SE). Monitor Teacher education home visit and parent conference completion and related data entry by expected timelines. Monitor the participation of Teachers in case management meetings, consultation meetings (CESD and Mental Health), and staff meetings. Participate in case management and/or consultation meetings as requested. Monitor completion of data entered into TS GOLD® and ChildPlus by Teachers by expected timelines. Maintain TPOT/TPITOS® reliability and administer TPOT/TPITOS® observations (as training is available). Coach classroom staff in the implementation of the Creative Curriculum® and PBIS. Assist center staff with child abuse and neglect reports, including tracking, data entry, and routing of reports. Coordinate professional development and training plans of assigned staff and track progress towards educational Federal Performance Standards requirements. Complete classroom observations using appropriate tools and assist staff in meeting the individual needs of the children. Achieve and maintain CLASS® reliability and administer CLASS® observations as assigned (as training is available). Family Engagement Jointly oversee the planning and facilitation of monthly Family Gatherings, parent committee meetings, and special events as requested, in collaboration with Family Advocates. Ensure representation of assigned center(s) on Policy Council. In collaboration with center staff, facilitate the resolution of parent concerns. Center Director for Licensing Ensure compliance with staff–child ratios; ensure adequate daily classroom coverage with appropriate staff. Ensure the health & safety of all enrolled children in assigned sites and classrooms. Be present at the center on a daily basis during the hours of classroom operation; secure a substitute director for any hours of operation in the event of center director absence. Promote safety among center staff; maintain a safe working environment; and assure timely completion of all incident reporting. Maintain records in compliance with the Oregon Child Care Licensing requirements; maintain documents required by the Agency and Oregon Child Care Division; ensure applicable documents completed daily and stored on site, as needed (personnel file box, classroom staff sign-in sheets, child attendance records, child incident reports, etc.) Represent the Agency to the broader public; conduct tours for parents and other guests. Coordinate the use of assigned center facilities for meetings, trainings, and events; provide assistance for event set up. Facilitate and monitor enrollment process of new children in collaboration with Family Advocates and Family Connections team. Meet and communicate regularly with Component Managers to discuss staff development and component directives. Collaborate with center staff in routing interoffice mail and content disbursement. Conduct monthly Center Meetings for center staff. Ensure timely and effective communication with classroom staff regarding Agency policies and procedures, as well as Agency changes and updates that impact centers. Community Involvement Build and strengthen collaborations and rapport with local agencies and partners, attend appropriate meetings. Participate and assist with community events. Conduct community outreach, soliciting volunteers and support for the center. ADDITIONAL EXPECTATIONS: Program Participation and Team Member Arrive to work on time; punctually attend and actively participate in all required activities, meetings, and trainings. Be a respectful, cooperative, and reliable team member and participant in program activities. Project a professional work image, both in dress and manner. Be familiar with, and adhere to, position-related policies and procedures as well as the program’s overarching objectives. Follow Agency policy/procedures for reporting and documenting suspected child abuse and/or neglect. Code of Conduct: Perform all work in compliance with the Clackamas County Children’s Commission Code of Conduct Confidentiality Respect and maintain confidentiality of information regarding enrolled children and families, personnel issues, and other program operations as appropriate. Training In consultation with supervisor, develop professional work goals and training plan. Participate in training as requested.

Requirements

Bachelor’s degree in early childhood education (ECE)
A bachelor’s degree in a related field with 15 quarter (12 semester) college credits in ECE
Three years’ experience as a Teacher an early childhood environment.
At least one year of training and/or experience in management and supervision of adults.
Knowledge of theories and practices of early childhood education/development.
Step 10 or higher with the Oregon Registry Online (must be attained within 2 months of hire)
Must be at least 21 years of age, as required by Oregon Administrative Rules
Ability to effectively communicate with parents and students from varied cultural and socio-economic backgrounds.
Ability to effectively supervise and coach staff from varied cultural and socio-economic backgrounds.
Ability to provide training, direction, and support to fit individual needs.
Ability to set and communicate specific goals and monitor progress toward achieving them.
Strong computer skills, proficient in MS Office Suite and knowledge of, or ability to learn, specialized education software.
Ability to possess and maintain a valid driver’s license and insured vehicle available for use on the job (or have alternative transportation).
Ability to possess and maintain compliance with State of Oregon Criminal Background Registry.
Ability to possess and maintain current First Aid/CPR certification.
Ability to obtain and maintain an Oregon Food Handler’s Card

Responsibilities

Establish and maintain a welcoming and inclusive work environment for all center staff, to include daily use of reflective practices.
Effectively manage and lead center daily operations and support daily guidance non-classroom center staff.
Establish and maintain positive working relationships with all center staff, to include effective conflict resolution.
Actively promote and facilitate positive working relationships between staff members at the center level.
Effectively supervise lead Teachers for assigned classrooms, utilizing reflective practices and weekly supervision sessions.
In collaboration with Human Resources, ensure that center staff complete maintain required credentials (CBR, CDA®, First Aid/CPR, Food Handler’s Card, etc.)
Provide ongoing feedback to classroom staff that recognizes strengths and recommends areas of improvement.
Proactively collaborate with Component Managers to promote training and ongoing support that reflects the individual needs of staff members and/or the team as a whole.
Complete all priority tasks accurately and on time, as outlined in the Monthly Task List.
Ensure that Teacher weekly lesson plan contain required school readiness activities, required Federal Performance Standard and Licensing components, and are completed and implemented within expected timeframes.
Perform scheduled monitoring tasks related to the Education component (child supervision/safety, child health, child attendance, education services record keeping, classroom monitoring checklists, active supervision/zoning activities, playground checklists, ongoing child assessment, etc.).
Support monitoring activities for other Components as requested (health/safety, meal counts, etc.).
Monitor attendance follow-up activities by Teachers for children demonstrating absenteeism.
Monitor developmental screening completion and related data entry by expected timelines (ASQ-3, ASQ-SE).
Monitor Teacher education home visit and parent conference completion and related data entry by expected timelines.
Monitor the participation of Teachers in case management meetings, consultation meetings (CESD and Mental Health), and staff meetings. Participate in case management and/or consultation meetings as requested.
Monitor completion of data entered into TS GOLD® and ChildPlus by Teachers by expected timelines.
Maintain TPOT/TPITOS® reliability and administer TPOT/TPITOS® observations (as training is available).
Coach classroom staff in the implementation of the Creative Curriculum® and PBIS.
Assist center staff with child abuse and neglect reports, including tracking, data entry, and routing of reports.
Coordinate professional development and training plans of assigned staff and track progress towards educational Federal Performance Standards requirements.
Complete classroom observations using appropriate tools and assist staff in meeting the individual needs of the children.
Achieve and maintain CLASS® reliability and administer CLASS® observations as assigned (as training is available).
Jointly oversee the planning and facilitation of monthly Family Gatherings, parent committee meetings, and special events as requested, in collaboration with Family Advocates.
Ensure representation of assigned center(s) on Policy Council.
In collaboration with center staff, facilitate the resolution of parent concerns.
Ensure compliance with staff–child ratios; ensure adequate daily classroom coverage with appropriate staff.
Ensure the health & safety of all enrolled children in assigned sites and classrooms.
Be present at the center on a daily basis during the hours of classroom operation; secure a substitute director for any hours of operation in the event of center director absence.
Promote safety among center staff; maintain a safe working environment; and assure timely completion of all incident reporting.
Maintain records in compliance with the Oregon Child Care Licensing requirements; maintain documents required by the Agency and Oregon Child Care Division; ensure applicable documents completed daily and stored on site, as needed (personnel file box, classroom staff sign-in sheets, child attendance records, child incident reports, etc.)
Represent the Agency to the broader public; conduct tours for parents and other guests.
Coordinate the use of assigned center facilities for meetings, trainings, and events; provide assistance for event set up.
Facilitate and monitor enrollment process of new children in collaboration with Family Advocates and Family Connections team.
Meet and communicate regularly with Component Managers to discuss staff development and component directives.
Collaborate with center staff in routing interoffice mail and content disbursement.
Conduct monthly Center Meetings for center staff.
Ensure timely and effective communication with classroom staff regarding Agency policies and procedures, as well as Agency changes and updates that impact centers.
Build and strengthen collaborations and rapport with local agencies and partners, attend appropriate meetings.
Participate and assist with community events.
Conduct community outreach, soliciting volunteers and support for the center.
Arrive to work on time; punctually attend and actively participate in all required activities, meetings, and trainings.
Be a respectful, cooperative, and reliable team member and participant in program activities.
Project a professional work image, both in dress and manner.
Be familiar with, and adhere to, position-related policies and procedures as well as the program’s overarching objectives.
Follow Agency policy/procedures for reporting and documenting suspected child abuse and/or neglect.
Perform all work in compliance with the Clackamas County Children’s Commission Code of Conduct
Respect and maintain confidentiality of information regarding enrolled children and families, personnel issues, and other program operations as appropriate.
In consultation with supervisor, develop professional work goals and training plan. Participate in training as requested.