Site Project Specialist II

FieldCore

3d•Onsite

About The Position

GE Vernova is a planned, purpose-built global energy company that includes Power, Wind, and Electrification businesses and is supported by its accelerator businesses of Advanced Research, Consulting Services, and Financial Services. Building on over 130 years of experience tackling the world’s challenges, GE Vernova is uniquely positioned to help lead the energy transition by continuing to electrify the world while simultaneously working to decarbonize it. GE Vernova helps customers power economies and deliver electricity that is vital to health, safety, security, and improved quality of life. GE Vernova is headquartered in Cambridge, Massachusetts, U.S., with more than 80,000 employees across 100+ countries around the world. GE Vernova’s Gas Power business engineers advanced, efficient natural gas-powered technologies and services, along with decarbonization solutions that aim to help electrify a lower carbon future. As part of the Gas Power One Field Services team, FieldCore installs, maintains and upgrades power generation equipment, enabling operators of the world’s energy infrastructure to provide more reliable and affordable energy. The Project Coordination Specialist communicates with project members to ensure awareness of any new developments in a project's status. This role is responsible for the effective and efficient coordination of the project through a range of actions contributing to the design, planning, management and monitoring of project activities, including organizing meeting times and locations, updating a project schedule, and ensuring that all necessary parties are aware of project deadlines.

Requirements

Higher Diploma or Degree level, preferably in an engineering discipline and/or significant relevant project management, engineering and/or construction experience
5+ years working experience in project management
English proficiency required

Nice To Haves

Provides support for field services with solid practical knowledge of processes and procedures
Strong project management, project coordination, and administrative skills
Hard working, self-motivated and able to work independently
Outgoing, strong problem-solving skills and well-organized
Strong communication, people, and customer experience skills

Responsibilities

Lead and implement Site Material Handling execution and procedures for assigned site project
Receive, inspect, control, and manage all materials and equipment from arrival at site to handover to GE construction disciplines and/or related subcontractors and report any issues or damages
Verify against master shipping list of materials that all boxes sent by GE and its suppliers have been received at site
Understand and comply GE’s shipping documents, markings, packaging, and storage requirements
Implementation of preservation procedures and check proper storage conditions as per equipment’s recommendation and in accordance with GE specifications and industry standards
Receive, inspect, control, and manage all materials and equipment from arrival at site to handover to GE construction disciplines and/or related subcontractors and report any issues or damages
Procure local supplies and consumables as directed by project management and in accordance with company directives
Participate in Open Case Inspections (OCI’s)
Track material from port and/or airport to project site, if applicable Manage any temporary import of tools and for any temporary export of equipment for any refurbishing requirements
Establish systems and implement procedure for receipt of materials at site, storage, and release of materials to erection sub-contractors
Establish and implement storage control procedures in discussion with erection subcontractors; organization of storage area (sizes, indoor/outdoor, boxes arrangement and accessibility per unit, per equipment, per MLI Model List Item) to support storage
Establish stock control procedures to address material shortages
Establish and ensure preservation procedures; check proper storage conditions are in place as per packing list storage code and OEM preservation documentation (material in open space, under shelter, closed building, chemicals storage). Install temporary preservation devices as per GEK procedures such as air dehumidifier, energize space heater for generator, air conditioning for electrical containers, piping protection, acoustical and thermal insulation and any other applicable activities
Ensure logistic boxes inventory follow installation schedules
Ensure all documents accompanying material deliveries are complete and correct as detailed in the specifications and purchase orders and ensure proper archiving of records
Perform detailed inventory of boxes against individual packing lists and report results of inspection
Identify missing or damaged parts and report on missing or damaged parts with drawings identification, photos
Communicate weekly updates to the Site Manager for order of the missing or damaged parts
Daily logs will be maintained which record all events to address any subsequent claims or disputes
Maintain records that fully reflect the inspections performed
Provide detailed documentation of any damages caused prior to delivery
Follow all assigned Environmental, Health and Safety procedures
Manage and update Containment book
Attend and participate in site meetings
Work closely with Project Managers, and site managers to assure all work hours and tasks are complied
Support site procurement
Arrange accommodation and travel for new expatriate staff and site management team, assisting employee relations coordinator with visa applications as required
Understand local authorities’ requirements and ensure compliance in coordination with the Site Manager
Run scheduled, and ad hoc reports as required for operations team
Obtain required daily documentation/confirmation and correspondence of work performed
Collect all time sheets or crews and process them through the appropriate approval process
Maintain files, records, and calendars and schedule appointments to maximize organizational efficiency
Tracks and reconciles all site financial transactions on an ongoing basis as well maintain and administer the site petty cash float as per procedure
Records orders for merchandise or service
Obtains and disseminates information regarding all personnel matters to employees
Operates office equipment such as Microsoft Office Skills, including Outlook, Word, Excel, and Access
Opens and routes incoming mail, answers correspondence, and prepares outgoing mail
Greets and assists visitors and guests.
Maintains invoice, purchasing, regulatory, and correspondence filing systems
Prepares and submits monthly billing summaries as required
Prepares, documents, and arranges transportation for all equipment and material being shipped from the warehouse
Inventories administrative supplies and reorders as necessary, including purchase orders
Travel required for long term assignments
Ability and willingness to work holidays, weekends and overtime as required by field assignments
May be assigned other duties to help proactively drive our FieldCore vision and align with our organization’s core values.