Site Operations Coordinator

Careers in Aviation•Atlanta, GA

9h•Onsite

About The Position

The Site Operations Coordinator serves as a key partner to site leadership to support a positive, well-organized workplace culture. This role is responsible for coordinating administrative and operational support functions that enable efficient daily site operations and a professional employee experience. The Site Operations Coordinator plays a visible and influential role at the facility, acting as a central point of coordination for office administration, communication, and site-level processes. The position focuses on operational support, office coordination, employee-facing activities, and cross-functional communication to ensure the site runs smoothly and consistently. Through strong organization, attention to detail, and collaboration with leadership, operations, working closely with the on-site Human Resources Generalist, and employees, the Site Operations Coordinator helps foster a structured, compliant, and welcoming environment that supports productivity, engagement, and overall site operational performance.

Requirements

Knowledge of general office clerical procedures.
Strong computer skills with expertise in Microsoft Word, Excel, and PowerPoint.
Ability to regularly exercise sound judgment.
High school diploma or GED required
At least five years of related experience in office administrative operations, or site support in an industrial or operations environment.
Experience supporting site leadership, coordinating vendors, managing office operations, and maintaining compliant records is required.

Responsibilities

Office & Administrative Operations Serve as the primary administrative point of contact for the site. Heavily involved in daily office operations to ensure efficiency, organization, and responsiveness. Establish and maintain standard administrative processes, documentation, and site records in compliance with company standards. Support site leadership with scheduling, meeting coordination, communications, and special projects. Coordinate office supplies, equipment, vendors, and service contracts.
Recruitment & Onboarding Serve as the onsite host for candidates during interviews, ensuring compliance with facility security and visitor requirements to ensure a professional candidate experience. Coordinate onboarding logistics (workspace setup, badges, access, orientation scheduling/support, room set up, SWAG) in partnership with HR Generalist. Assist HR Generalist with tracking and scheduling 30/60/90-day “check ins” with new employees to assess integration, identify potential issues early, and escalate concerns to site leadership or HR management, as needed. Maintain facility repair station onboarding checklists and ensure all compliance-related records are completed and filed in accordance with FAA and company requirements.
Site Coordination & Management Support Reporting to the VP, Components and dotted line to the Director of Operations to support operational priorities and site initiatives. Assist with planning and execution of site meetings, leadership events, employee meetings, and employee communications. Maintain and communicate the site’s employee review calendar, ensuring supervisors have up to date performance review templates and complete annual appraisals on time. Track action items, deadlines, and deliverables for site leadership. Support compliance activities, audits, and reporting assigned by site leadership.
Site & Facilities Support Ensure visitor register is maintained and assist with customer and vendor visits as required. Provide administrative support to the VP, Components, Director of Operations and site management, including preparation of reports and presentations. Coordinate facility improvement initiatives, including employee feedback collection, communication of updates, and implementation support. Support internal audits, regulatory inspections, and customer audits/visits as required. Assist leadership with ad-hoc projects and initiatives aimed at improving workplace efficiency, employee experience, and site performance. Assist with office management functions at Atlanta North location and PAS as requested.
Employee Experience & Culture Plan and manage company-sponsored employee events, including monthly budget lunches, holiday celebrations, and recognition programs within allocated budget. Coordinate ordering and distribution of company SWAG, recognition items, and Fresh Food Market supplies. Work with HR Generalist to develop and promote employee engagement initiatives aimed at strengthening communication, morale, and retention across the site. Act as a visible, approachable resource for employees regarding site processes, communication, and general questions. Help reinforce company values, professionalism, and respectful workplace standards.
Financial & Operational Support Assist with budget tracking, purchase orders, invoicing, and expense management for site administrative needs. Coordinate with corporate or shared services teams on accounting, IT, facilities, and other operational support areas. Track and maintain site metrics, reports, and dashboards as requested.
Compliance & Training Assist in the scheduling, tracking, and reporting of company-mandated training, including safety, quality, and regulatory. Support FAA Repair Station audits and regulatory reviews by ensuring training, testing, and personnel records are up to date and easily accessible. Provide reminders to site leaders and employees regarding training deadlines, certifications, and renewals.
Facilities & Safety Support Act as the first point of contact (POC) for all general office and facility inquiries, building access, workspace organization, and maintenance issues or concerns. Coordinate facilities needs and maintenance requests. Support site safety initiatives and administrative aspects of EHS programs (training coordination, documentation, communications). Ensure the office environment supports both productivity and safety standards.

Benefits

We offer competitive pay and a wide variety of benefits.
Full time associates qualify for health benefits the first of the month following 30 days’ employment.
Options include medical, dental, vision, base life (company paid), voluntary life, short and long-term disability, flex spending accounts, and telemedicine.
Other benefits include vacation and PTO time accrued with each pay cycle with a vacation carryover/payout option at year end, 9 paid holidays, 401k with company match contributions.

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