Site Coordinator

Boys & Girls Clubs of St. Joseph County-posted 3 days ago

Part-time • Mid Level

South Bend, IN

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The Site Coordinator is responsible for the daily operation and success of an assigned Boys & Girls Club site. They ensure safe, high-quality programming, oversee Team Leads and Youth Development Professionals (YDPs), and maintain strong relationships with members, families, volunteers, school administrators, and community partners. This role executes organizational initiatives at the site level, supports youth engagement, and maintains compliance with policies, safety standards, and reporting requirements. The Site Coordinator upholds BGCNIC’s core values of One Team, Growth Mindset, Being Great, and Mission Driven. BGCNIC serves 3,000 children ages 5–18 at 38+ sites across northern Indiana, providing summer and before/after-care programming with a strong focus on emotional wellbeing, academic enrichment, and workforce readiness.

Accurately input daily attendance in MyClubHub and ensure accuracy of records.
Maintain site rosters; notify operations of new enrollments, withdrawals, or updates.
Complete Incident, Accident, and Behavior reports; maintain organized records for quarterly review.
Approve timecards in Paycor by required deadlines.
Track “call-offs” and “no-shows” for all YDPs.
Assist with safety initiatives.
Model and enforce BGCNIC and school corporation policies and procedures.
Supervise, coach, and document performance for YDPs.
Lead daily huddles and prepare agendas for monthly staff meetings.
Maintain visibility and engagement with staff and members during Club hours.
Attend all required Site Coordinator/Sr. Club Director meetings and trainings.
Set clear expectations and boundaries for members.
Through the YDPs, ensure all students are actively engaged in activities.
Recognize positive behavior and address inappropriate behavior per BGCNIC’s Code of Conduct.
Follow all BGCA and BGCNIC safety and engagement protocols.
Implement engaging programming, particularly as it relates to literacy, STEM, and workforce readiness.
Prepare materials, schedules, and administrative tasks during office hours.
Ensure programming aligns with daily schedules and curriculum.
Assign volunteers meaningful tasks aligned with their skills.
Meet regularly with school principals; document outcomes.
Inform Sr. Club Director of significant issues (e.g., suspensions, CPS reports, property concerns) within 24 hours.
Partner with families and community organizations to strengthen site impact.
Respond promptly and professionally to Sr. Club Director and administrative team requests.
Collaborate across teams with a solutions-oriented mindset.
Share best practices and content expertise with colleagues.
Continuously seek opportunities for professional development.
Hold self and team accountable for high performance standards.
Other duties as assigned.

Bachelor’s degree in Education, Youth Development, Social Work, or related field preferred.
Minimum 2 years of leadership experience in youth development, education, or related setting.
Strong understanding of youth development practices.
Effective communicator with strong interpersonal skills.
Proven ability to supervise and motivate staff.
Skilled in program planning, execution, and evaluation.
Proficient in MyClubHub, Paycor, and Microsoft Suite.
Valid driver’s license and reliable transportation.
Must be self-motivated, respectful, creative, personable, and detail-oriented with excellent written and verbal skills.
Strong emphasis on solution-based thinking, positivity, and ability to execute.
Team player who is ethical, transparent in communication, and treats colleagues, Club members, and their families with the highest level of respect.
Must be able to pass any and all required background screens and drug screens at any time.

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