Site Coordinator

Greenwich House•New York, NY

9d•Onsite

About The Position

The Site Coordinator at PS 19 EVCS is the on-the-ground leader responsible for the daily execution of the Youth Services afterschool program. This role ensures smooth operations, high-quality programming, student safety, and strong collaboration with school staff, families, and the Youth Services team.

Requirements

College degree or 3 years of experience as an after-school coordinator
Use of online databases, Excel, Word, and other programs prior experience with DYCD Online and/or Youth Services
Attention to detail
Reliably meets commitments and accomplishes tasks on a timely basis
Minimum of two years of work-related skill, knowledge, or experience is required
Must have passion for Greenwich House mission and demonstrated interest in the field of education and youth development
Able to work late afternoons and/or evenings
Experience or knowledge of working with neurodivergent populations
Must pass pre-employment background investigation including but not limited to employment history and criminal background check

Responsibilities

Supervise daily operations of the afterschool program, ensuring a safe and enriching environment
Oversee and support afterschool staff, providing guidance and ensuring proper coverage and engagement
Serve as the liaison with the school community, including attending school events and coordinating with the Principal and APs, checking in daily and meeting weekly/biweekly
Ensure safety protocols are followed
Step into youth programming or activities as needed to ensure continuity and quality
Establish a mix of enrichment, arts, and wellness programming aligned with student needs and academic support as identified by parents
Plan, organize, and oversee culminating events and culturally enriching field trips
Build strong relationships with parents, caregivers, and the broader school community
Communicate with families regarding student progress, program updates, and upcoming events
Encourage parent participation in events, trips, advocacy, and day-to-day program operations
Conduct monthly staff meetings and support ongoing professional development
Ensure team culture aligns with youth-centered values and the goals of the program
Approve staff time sheets
Collaborate with school leadership to align programming with school goals
Capture and share success stories, photographs, and highlights with the Youth Services team
Represent the afterschool program at community meetings and school-based events
Oversee the submission of weekly site reports and receipts to the Youth Services Director
Prepare monthly statistics, principal reports, grant documentation, and event flyers/newsletters
Ensure all Youth Services onboarding and staff background checks are completed and documented
Input weekly student attendance and coder entries via Doclink and BTQ
Responsible for school permits, school meal applications for PS 15 & PS 19 EVCS as well as meals for holiday camps at PS 15
Prepare all reports to include but not limited to Board, CHHSO, marketing, development, principal
Complete all data entry for QIFolio for PS 19
Maintain incident report logs and fire drill records
Prepare monthly event flyers/newsletters and all parent and academy communications
Oversee registration and enrollment systems
Manage ACS vouchers, Sawyer tuition, refunds, and discounts/scholarships for Youth Services
Coordinate scholarship requests and responses after decisions are made by the Director