Site Badging and Access Control Coordinator

ORAU•City of Schenectady, NY

4d•Onsite

About The Position

The Site Badging and Access Control Specialist is responsible for managing all aspects of site access and badging operations in compliance with Buyer’s established procedures. This role serves as the primary point of contact for badging activities, including issuing new and replacement badges, troubleshooting badge issues, scheduling fingerprint appointments, and processing access requests. The position requires strong organizational skills, attention to detail, and the ability to work independently while collaborating with stakeholders to resolve operational challenges.

Requirements

Demonstrates integrity and high ethical standards
Ability to work independently and as part of a team
Detail-oriented and highly organized
Self-motivated problem solver
Proficient in Microsoft Excel
Must be able to obtain and maintain the required security clearance level (DOE L or Q as applicable)
Associate Level: Bachelor’s degree + 1 year HR operations experience OR Associate’s degree + 5 years experience OR High school diploma + 9 years experience
Specialist Level: Bachelor’s degree + 3 years HR operations experience OR Associate’s degree + 7 years experience OR High school diploma + 11 years experience

Nice To Haves

Experience with USAccess system and badging processes.
Familiarity with DOE/DOD security protocols and access control systems.
Strong communication and customer service skills.

Responsibilities

Issue badges for new employees and replacements; track shipments and ensure timely availability.
Serve as liaison between Buyer and badging service provider for all site badging needs.
Maintain badging supplies and troubleshoot badge-related issues.
Process uncleared visitor requests, site access requests, and remove access as required.
File and store access requests in Buyer’s records management system; process terminations promptly.
Provide controlled area access reports to area owners for audit support.
Schedule and complete fingerprint appointments for applicants and incumbents.
Hold roles of Activator, Registrar, and Report Viewer within USAccess.
Activator: Activate new hire badges on Day 1, perform certificate updates, PIN resets, and credential destruction.
Registrar: Complete USAccess enrollments for new hires and upgrades.
Act as primary POC for USAccess office and government agencies; manage role setup and training for new individuals.
Activate badges, escort new hires to training rooms, and conduct initial security briefings as needed.
Witness and collect SF-312 forms and security briefing acknowledgments; file appropriately.
Provide escorting for Early Start candidates.
Answer employee questions related to USAccess, cleared visits, and badging processes.
Collaborate with Buyer and Seller teams to identify process inefficiencies and implement improvements.