Site Administrator

CARAVAN FACILITIES MANAGEMENT LLC • Decherd, TN

1d

About The Position

Provides administrative support to the Site Manager and Supervisors.

Requirements

• Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• knowledge of Internet software; Payroll systems; Spreadsheet software and Word Processing software.

Responsibilities

• Performs weekly payroll summary and submits to corporate payroll for processing by deadline.
• Prepares required reports such as:
• Bennett Report (Customer Matrix with Total OT hours worked for Salary & Hourly; Recordable Accidents/Incidents; Near Misses; Safety Talks Completed by Supervisors; Absenteeism %);
• Staffing Agency Tracking Matrix listing all employees present daily, total and how many hours per day for part time on call employees);
• KPI Charts – Logistics and Customer Service (Delivery/Responsiveness – hours worked OT, total hours and each crew); Attrition/People Development (People/Morale matrix – Turnover Mgt. & Non-Mgt.);
• Master crew sheets updates (whenever workload leveling changes job descriptions, employees are moved to different jobs)
• Track All Employee Training Matrix (annual & specialized: fork truck, riding scrubber, burden carrier, tugger, strip & wax floors, KaiVac, Kaizen, etc.)
• Safety Talk Matrices – Track weekly supervisor safety talks completed/track hourly safety talks completed.  Upload Safety Talk Matrices to OWL.
• Staffing Agency tracking/updating seniority lists within the facility.
• Assists managers and supervisors with employee documentation including written warnings, attendance warnings and Personnel Change Notices (PCN’s).
• Assists with recruitment and interview process, as requested.
• Compiles new hire paperwork to include collective bargaining agreement, Standards of Conduct and Work Rules.  Forward completed documents to corporate office.
• Conducts new hire orientation.  Schedules new hire training/safety training.
• Compiles overtime equalization and posting, as needed.
• Scans all employees out when supervisors are not available.
• Authorizes visitors.
• Assists site manager and supervisors in computer training issues, as needed.
• Makes photocopies, scans and faxes.  Maintains files, papers and documents into appropriate files.
• Works independently and within a team on special and nonrecurring and ongoing projects.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees