Site Administrative Coordinator, Sentara Martha Jefferson Hospital - HM

US Acute Care Solutions

86d • $21 - $39

About The Position

The Site Administrative Coordinator provides full time administrative support to USACS System/Site Medical Directors and other site leadership to help in daily operations by performing and/or overseeing clerical, administrative, reporting and office management functions. Acts as the liaison between USACS locations and regional leadership, corporate office personnel, physicians, patients, and hospital personnel.

Requirements

• Bachelor’s Degree preferred.
• Minimum of three years’ administrative experience required.
• Thorough knowledge of and skill in using personal computer in a Windows environment.
• Strong emphasis on processing electronic documents/attachments with Adobe, spreadsheets (Excel Intermediate to Advanced Level), presentation, and database applications.

Responsibilities

• Assist System/Site Medical Director(s) and additional site leaders as directed.
• Coordinate all aspects of the ED and inpatient administrative office at USACS locations.
• Develop relationships with hospital personnel to support the USACS contract at the site.
• Work closely with executive administrative staff at hospitals to coordinate schedules.
• Coordinate Outlook calendar for Medical Director(s) and other USACS clinical leadership.
• Manage meetings with leadership team and hospital administration.
• Integrate Zoom options into Outlook meetings and manage the Zoom meeting.
• Coordinate meeting agendas and attend all required meetings to create minutes for distribution.
• Manage Workday Expense submissions for Medical Director(s) and other clinicians.
• Manage new clinician onboarding process at all assigned locations.
• Support site clinicians with corporate systems usage.
• Connect with IT to ensure issues are resolved.
• Coordinate site recognition programs.

Benefits

• Competitive compensation package.
• Best in class benefit programs with a wide array of options.
• World-class retirement.

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees