Site Admin-Houston Location
About The Position
Primary Job Responsibilities: Payroll: Must possess a thorough understanding of B2W (Payroll system for Foremen and Craft employees) and Keystyle (Payroll system for salaried employees). Understand and execute Personnel Action Forms, Labor Cost Adjustments, & UKG. Administrative/Operations: Establish and maintain a professional work environment while performing daily office responsibilities. Promptly answer the telephone; distribute incoming and outgoing mail; order office supplies and set up and manage FedEx/UPS shipments; type correspondence reports and other documents as needed to support site activities. Greet/treat all visitors, new hires, and employees in a positive and professional manner. Ability to effectively and with empathy communicate with all levels of craft and management. Assist corporate in the maintenance of company assets. May prepare various daily, weekly, monthly, annual, and job-to-date reports. Human Resources: Support Human Resource needs between the field and the main office. Cooperate with Site Supervision to complete and submit employee documents (separation of employment, rehire/transfer form, application); assure employee orientation packets are distributed, participate in training programs, return all Human Resource materials to Denver at the end of the project. Operations: Assist Site Supervision in establishing utilities and mail, and basic delivery services; perform routine office maintenance and help coordinate cleaning, office machine maintenance etc.; run errands as needed. Safety: Communicate location and access of emergency room and clinic, and post emergency services and telephone numbers as require. Assist Safety Manager as needed. Additional job functions: Perform additional assignments per supervisor's direction.
Requirements
- High School Diploma or GED.
- 1-2 years of experience in administration, payroll, and basic HR duties are required.
- Ability to organize and prioritize numerous tasks (multi-tasking)
- Effective oral and written communication skills
- Ability to work independently and possess strong self-initiative
- Proficiency in Microsoft applications (i.e., Word, Excel, Outlook, and PowerPoint)
- Payroll system experience
- Sleeves always worn (no muscle shirts or tank tops)
- No ripped/cut jeans
- Must comply with company's drug and alcohol abuse policy.
- Must be able to pass pre-employment physical examination, as required by the company.
- Must comply with client safety requirements (e.g., clean-shaven, long sleeves, steel-toe boots).
- Able to: Climb and maintain balance on ladders, scaffolding, and stairways. Stoop, kneel, crouch, crawl, and work at heights or in confined spaces (e.g., towers, vessels, excavations). Lift and carry up to 50 lbs. (Use assistance for heavier loads). Stand or walk for extended periods on uneven surfaces (dirt, concrete, asphalt, mud, gravel).
- Must be able to wear a respirator and other PPE when required.
Nice To Haves
- Union Payroll a plus
- Bilingual in English and Spanish (or other relevant language) is a plus
Responsibilities
- Payroll: Understand B2W and Keystyle payroll systems; execute Personnel Action Forms, Labor Cost Adjustments, & UKG.
- Administrative/Operations: Maintain a professional work environment; manage office tasks, communications, and reports; assist with company assets.
- Human Resources: Support HR needs, complete employee documents, distribute orientation packets, and participate in training programs.
- Operations: Assist with utilities, mail, office maintenance, and errands.
- Safety: Communicate emergency information and assist the Safety Manager.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Professional, Scientific, and Technical Services
Education Level
High school or GED
