Shop Office Assistant

FEDERATED CO-OPS INC•Ogilvie, MN

4d•$18 - $21•Onsite

About The Position

Federated Co-ops, Inc. has an opening for a Shop Office Assistant to work out of our Ogilvie Shop! As a Shop Office Assistant, you will support daily operations within the company’s fleet repair facilities shop. This role primarily supports scheduling, administrative and customer-facing support at the front counter, with responsibilities including but not limited to data entry, invoice processing, document management and fleet system management. This position will also support other administration roles across our business including Office, Agriculture, Energy, and Retail support if needed. Essential Duties and Responsibilities of the Shop Office Assistant include the following. Other duties may be assigned.

Requirements

Computer and Data Entry Skills: To perform this job successfully, an individual should have knowledge of Word and Excel and ability to navigate company software.
Strong attention to detail and accuracy with numbers.
Customer service or front desk experience.

Nice To Haves

Basic knowledge of vehicles and automotive parts.
Experience with inventory systems or fleet management software.
Prior administrative or clerical experience in a service-related field.

Responsibilities

Enter and maintain accurate records in the fleet scheduling and management system.
Process work orders, invoices, purchase orders, and credits.
Answer questions and direct requests appropriately.
Provide professional and friendly customer service.
Support communication between technicians and internal departments.
Assist with parts ordering and receiving.
Help maintain inventory records.
Collaborate with and support similar roles across other divisions (Administration, Agronomy, Energy, Retail) as needed.