Shop Coordinator- Automotive
About The Position
The Shop Coordinator will assist the Fleet & Facilities Manager in maximizing department efficiency. Essential Duties and Responsibilities: Process completed repair orders; maintain filing system with completed orders Receive repair orders from mechanics and Parts staff Verify repair orders are complete; calculate total work hours When clarification is needed, locate the responsible mechanic and confirm information Type handwritten repair orders into Repair Order Write software; ensure accuracy Parts and Inventory Assist in maintaining parts inventory to proper stocking levels Assist in maintaining database (FLEETIO) for parts inventory Ensure inventory accuracy Receive parts orders, data entry, and stock parts room Vehicle Registration and Titles Assist in obtaining vehicle registrations: Titles/Renewals Assist in maintaining database for registration renewals and e-check reminders Miscellaneous scanning and filing of documents Including but not limited to: pre/post-trip inspections, vehicle registrations, and vehicle insurance cards. Keep vehicles up to date with proper information and paperwork Assist with additional projects as needed Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Previous experience of Fleet management software specifically FLEETIO a plus Knowledge of Parts Inventory and Management recommended Knowledge of Fleet Vehicle registration and titling recommended Education and/or Experience: High School Diploma or GED required. One to four years of related experience and/or training in similar duties required. Competencies: To perform the job successfully, an individual should demonstrate the following competencies: Language Skills: Ability to read, analyze, and interpret general business documents. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers, clients, customers, and the public. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Reasoning Ability: Ability to solve practical problems and deal with situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in writing, oral, diagram, or schedule form. Computer Skills: Ability to use a telephone, fax machine, personal computer, copy machine, printers, and calculators. General knowledge and understanding of the following computer software programs: Microsoft Office. Ability to learn and use new software programs quickly and efficiently. Other Skills and Abilities: Ability to handle multiple priorities and meet deadlines in a fast-paced work setting while paying attention to detail. Ability to resolve different problems or issues quickly. Ability to relate with diverse people in a pleasant manner. Physical Demands: While performing the duties of this job, the employee is regularly required to sit and talk or hear others in person or by telephone. The employee frequently is required to stand and use hands to finger and handle. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 10-20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Requirements
- High School Diploma or GED required
- One to four years of related experience and/or training in similar duties required
- Ability to read, analyze, and interpret general business documents
- Ability to write reports, business correspondence, and procedure manuals
- Ability to effectively present information and respond to questions from managers, clients, customers, and the public
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
- Ability to compute rate, ratio, and percent
- Ability to solve practical problems and deal with situations where only limited standardization exists
- Ability to interpret a variety of instructions furnished in writing, oral, diagram, or schedule form
- Ability to use a telephone, fax machine, personal computer, copy machine, printers, and calculators
- General knowledge and understanding of the following computer software programs: Microsoft Office
- Ability to learn and use new software programs quickly and efficiently
- Ability to handle multiple priorities and meet deadlines in a fast-paced work setting while paying attention to detail
- Ability to resolve different problems or issues quickly
- Ability to relate with diverse people in a pleasant manner
Nice To Haves
- Previous experience of Fleet management software specifically FLEETIO a plus
- Knowledge of Parts Inventory and Management recommended
- Knowledge of Fleet Vehicle registration and titling recommended
Responsibilities
- Process completed repair orders
- Maintain filing system with completed orders
- Receive repair orders from mechanics and Parts staff
- Verify repair orders are complete
- Calculate total work hours
- Locate the responsible mechanic and confirm information when clarification is needed
- Type handwritten repair orders into Repair Order Write software; ensure accuracy
- Assist in maintaining parts inventory to proper stocking levels
- Assist in maintaining database (FLEETIO) for parts inventory
- Ensure inventory accuracy
- Receive parts orders, data entry, and stock parts room
- Assist in obtaining vehicle registrations: Titles/Renewals
- Assist in maintaining database for registration renewals and e-check reminders
- Miscellaneous scanning and filing of documents
- Keep vehicles up to date with proper information and paperwork
- Assist with additional projects as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
