Sheriff's Technical Assistant 3 (Civil Service)

Spokane County • Hingham, MA

1d • Onsite

About The Position

This position performs duties relating to and taking responsibility for: organizing, scheduling, producing assigned correspondence and reports, and developing statistical reports. This position requires a high degree of confidentiality. Positions in this classification have a wide variety of duties based on the area in which the individual serves. Incumbents have a high degree of independent decision-making and responsibility for the tasks they perform. This position may supervise and/or be a team leader for subordinate staff. This is not a remote-work position, all work will be performed in-person on site. This job posting is to create a merged eligibility list from which any future Sheriff's Technical Assistant 3 positions in the Spokane County Sheriff's Office will be filled.

Requirements

• Must be a citizen of the United States, a lawful permanent resident, or a deferred action for childhood arrivals (DACA) recipient; must be able to speak, read, and write the English language; high school diploma or GED.
• Open entry applicants must have an equivalent to five (5) years full-time general office, clerical, and/or customer service experience.
• Promotional applicants must have two (2) consecutive years as a Sheriff’s Technical Assistant 2 in the Spokane County Sheriff’s Office.
• Must keyboard accurately at 45 WPM.
• Incumbent is required to undergo and successfully complete a full background investigation with the Spokane County Sheriff’s Office’s Background Investigation Unit prior to being hired by the Spokane County Sheriff’s Office.
• Validated Typing Test: Applicants are welcome to apply prior to taking the typing test; however, a validated typing test with a net score of at least 45 WPM after adjustment for errors taken within the last 90 days MUST be submitted by the deadline.

Responsibilities

• Responsible for fixed asset inventory such as tagging new items, conducting physical inventory, submitting items to county auctions, etc.
• Develop, create, and enter invoices into PeopleSoft billing based on contracts for all contract cities. Billing is done on a monthly or quarterly basis.
• Request license plates from the Department of Licensing for undercover vehicles. Maintain files on current undercover vehicles.
• Responsible for enforcing all court actions that are the result of a judgment that requires the Sheriff to levy, seize, and sell at public auction real estate or personal property in the County of Spokane.
• Review legal papers to see if all documents are accurate and comply with RCWs.
• Balance the daily books using Point and Pay system, Return of Service program and/or online revenue submission website.
• Assist with tracking, reporting, and filing training records and inventory receipts.
• Maintain class rosters, coordinate with instructors and schedule traffic school applicants, work closely with District Court to assure necessary documents and payments are received and forwarded in a timely manner.
• Monitor Traffic complaint line for both the Valley and Unincorporated areas; write up traffic complaints and assign to District car; may make contact with complainants to request specific information.
• Receive medical payment slips from LEOFF-I retirees and prepare for reimbursement. Process Medicare payment reimbursement for LEOFF-I retirees over 65.
• Compile and maintain payroll information.
• Perform duties of acting supervisor or immediate superiors and others in office during their absence, illness, or vacation.
• Perform varied duties for Administration and the Grants & Contracts Office; record petty cash transactions; design computer spreadsheets; track, record, reconcile, and charge expenses to various grants that the Sheriff’s Office has received; answer inquiries from the general public.
• Prepare all necessary documents for sale, compute total price figuring interest and other fees, and coordinate with attorneys regarding requirements of sale; write and send publications regarding Sheriff sales; conduct sales, collect monies, and prepare returns to court, checking return dates to ensure timely return to court.
• Serve legal court papers on individuals in the capacity of a special commission deputy sheriff.
• Responsible for production of complex, detailed, and confidential correspondence, reports, records, and all types of documents. Edit, proofread, correct punctuation, grammar, spelling, etc.; copy and distribute new and revised policies and procedures, training bulletins, manuals, Emergency Operation Plans, numerous lists, etc.
• Provide backup relief for Accounting Technician IV, Public Records Specialist, Regional Training & Accreditation Manager, and Unit Supervisor, as needed.
• Attend meetings; record and produce minutes for distribution at next meeting. Set up and maintain schedules for conference rooms and classrooms.
• Handle general clerical duties and perform other work as needed.
• Other duties as assigned.

Benefits

• Spokane County offers competitive salaries and benefits packages, including healthcare, vacation time, and retirement and pension plans that provide long-term financial security for employees.
• We invest in employee training and professional development, enhancing employees' skills and qualifications.
• We emphasize work-life balance, with reasonable work hours and policies that support employee well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees