SharePoint Administrator / Data Management Specialist

Aptive

2d•Remote

About The Position

Aptive Resources is seeking a technically skilled, detail-oriented Data Management Specialist to support the Enterprise Protections, Regulatory, Outreach, and Systems (EPROS) team within the Department of Veterans Affairs (VA) Office of Research and Development (ORD). This role works under the Field Enterprise Research Support Services (FERSS) contract and will focus on data integrity, process automation, and dashboard requirements in support of ORD’s business processes. The ideal candidate will have hands-on experience with Microsoft Power Platform tools (SharePoint, PowerApps, Power BI, Power Automate) and Microsoft Teams, as well as strong analytical skills to identify data quality issues, design efficient workflows, and support decision-making through high-quality data. The successful candidate will be highly organized, systematic, and proactive in improving data flows, automating business tasks, and ensuring that ePROS systems support accurate, consistent, and reliable information for the VA research community. This position is a full-time, 100% remote role.

Requirements

Bachelor’s degree in information systems, data analytics, computer science, business, or a related field.
4+ years of relevant experience in data management, business process automation, or information systems support.
Demonstrated proficiency with Microsoft 365 tools, including: SharePoint (site administration, lists/libraries, permissions, basic workflows) Power Platform tools such as PowerApps, Power Automate, and Power BI (or similar dashboarding tools) Microsoft Teams for collaboration and coordination
Experience assessing and analyzing data for trends, quality issues, risks, and errors, and implementing corrective actions.
Strong attention to detail and commitment to data integrity and process consistency.
Ability to work independently in a remote environment, manage multiple priorities, and meet deadlines.
Ability to obtain and maintain a public trust clearance.
Legal authorization to work in the U.S.

Nice To Haves

Experience with VA, VHA, DoD or other federal healthcare/research environments.
High level of experience and comfort working independently with senior leadership, faculty, staff, students, medical professionals, and external agencies in complex organizations.
Experience gathering requirements and developing functional specifications for dashboards, reports, or business process applications.
Familiarity with best practices for dashboard UX/UI design and user-centered information display.
Experience analyzing and mapping operations, and designing and maintaining low-code solutions and automated workflows in complex organizational environments to improve efficiency and effectiveness.
Experience working across multiple stakeholder offices to ensure engagement and adherence.
Experience performing data analysis, Key Performance Indicator / metrics aggregation to identify trends based on user feedback.
Familiarity with data governance, data quality frameworks, or quality management practices.
Strong communication skills, including the ability to translate technical concepts into clear language for non-technical stakeholders.
Demonstrated ability to manage multiple priorities, and operate independently in a remote setting.
Ability to work well under pressure, multi-task, and manage deadlines.
Must possess discretion and mature judgment, as confidential information is routinely encountered.

Responsibilities

Support the ePROS team in managing data and business process applications that underpin ORD research oversight and education activities.
Configure, maintain, and suggest improvements to the ePROS SharePoint site, including lists, libraries, pages, and workflows to support business and operational needs.
Develop, refine, and maintain PowerApps solutions and Power Automate flows to automate business tasks, including: Notification triggers and alerts Data collection and validation Approval and signature routing Automated emails and scheduled reminders
Collaborate with stakeholders to gather and document requirements for data analytic dashboards, including metrics, views, and filters needed by leadership and field stakeholders.
Support the design and enhancement of user interfaces and functional requirements for dashboards (e.g., Power BI), ensuring they are intuitive, usable, and aligned with user needs.
Perform ongoing data quality checks and monitoring across ePROS systems to identify data-related risks, issues, and errors.
Develop, recommend, and communicate mitigation strategies in a timely manner to ensure the integrity and reliability of business process application data.
Analyze and evaluate data for trends, anomalies, and process issues; document findings and support corrective actions.
Recommend and implement improved data collection, editing, processing, and distribution methods to increase efficiency, consistency, and accuracy.
Coordinate with ePROS leadership, technical staff, and other ORD stakeholders to ensure that automation and data solutions are fit for purpose, maintainable, and aligned with VA and ORD standards.