Shared Office Solutions Specialist

Winsupply•Lawrenceville, OH

About The Position

The Shared Office Solutions Specialist has primary responsibility for the functions within Shared Office Solutions that impact our 500 plus companies. This specific position, would have an increased focus on assisting with our local companies, as well as potential for additional responsibilities relating to our distribution business. This position may have items with details of confidential nature and requires considerable interface with all levels of employees within our parent company and local companies, as well as contact with outside vendors. All other duties as assigned.

Requirements

Minimum of three (3) years of progressively more challenging accounts payable experience.
Proficiency with Microsoft Office Products (Excel, Word, PowerPoint, Access).
Understanding of back office functions with aspects as AP/VIR/AR-Cash/Check Application.
Communication
Planning and Organizing
Customer Service Orientation
Change Management
Analytical / Problem Solving

Nice To Haves

Bachelor’s Degree in Business or related degree.

Responsibilities

Reconcile vendor invoices and statements for our local companies
Work with vendors and/or local companies on discrepancies
Execute best practices, adhere to process guidelines and always pursue process improvements
Assist with special pricing arrangements
Identify and research variances
Obtain credits from vendors and apply them for vendor warranty & returns
Assist with review of financials such as paid expense register and reporting to assist the annual inventory write up and down
Assist other team members in backup capacity, as needed
Assist with helpdesk tickets
Work with local companies on changing behavior and assisting through partnering with their business
Engage in local company retention
Maintain acquisition back-office management (pre-Wise)
Ensure that acquisitions vendor payables are routed through proper channels to Winsupply payables
Act as ambassador to Shared Services