SET-UP COORDINATOR

Compass Group USA Inc•New York, NY

54d•$30 - $31

About The Position

As the Conference Set-Up Coordinator, you will play a vital role in ensuring that all meeting and event spaces are prepared to the highest standards. You'll be responsible for the physical setup, cleanliness, and functionality of conference rooms and event areas, helping to create seamless experiences for internal teams and external guests. This role requires attention to detail, strong organizational skills, and a proactive, service-oriented mindset. Work schedule may be flexible.

Requirements

High school diploma or equivalent; associate degree or vocational training preferred
1-2 years of experience in facilities, hospitality, or event coordination
Basic knowledge of AV and conferencing technology
Strong organizational and time-management skills
Excellent communication and customer service abilities
Ability to lift and move furniture and equipment (up to 50 lbs)
Comfortable working in a fast-paced, dynamic environment
Reliable, punctual, and detail-oriented

Responsibilities

Room Setup & Breakdown: Prepare conference rooms and event spaces according to specifications, including furniture arrangement, technology setup, signage, and supplies.
Technology Coordination: Ensure AV equipment, video conferencing tools, and presentation materials are functioning properly; troubleshoot basic tech issues or escalate as needed.
Event Support: Collaborate with workplace teams, catering, and vendors to support meetings, trainings, and special events.
Inventory Management: Monitor and maintain stock of meeting supplies (e.g., markers, flip charts, cables, adapters); report low inventory or request replenishments.
Quality Assurance: Conduct regular walkthroughs to ensure all spaces are clean, organized, and ready for use.
Customer Service: Respond promptly to setup requests and last-minute changes with professionalism and flexibility.
Safety & Compliance: Follow safety protocols and ensure all setups meet company standards and accessibility requirements.
Other Duties: Assist with general workplace operations and support as needed.