Service Operations Specialist

Midmark Corporation • Versailles, OH

4d

About The Position

JOB SUMMARY: The Service Operations Specialist manages post-sales service activities, including contract execution, dispatch coordination, and system administration within Midmark systems. This role ensures accurate documentation, timely service completion, and compliance with operational and FDA standards. The specialist also supports ISO renewals, training record management, billing, and reporting to drive efficiency and enhance the customer experience. This position must exercise good, discretionary judgement in direct communications with Midmark end customers and channel partners.

Requirements

• Associate degree and 3+ years of experience in service coordination, contract administration, or related operational support roles, or equivalent combination of education or experience preferred.
• Advanced interpersonal skills, ability to present ideas and promote open exchange of thoughts through multiple mediums
• Customer service mentality, ability to go above and beyond for the customer
• Excellent communication, interpersonal, and customer service skills
• Ability to work independently and as part of a team
• Proficiency with ERP, CRM, or service management systems (Oracle, Salesforce, ServiceMax, or equivalent)
• Highly organized with an ability to multitask and prioritize in a fast-changing environment

Nice To Haves

• Experience in customer-facing environments preferred.
• Call center experience preferred

Responsibilities

• Manages and executes service contract activities, including coordination and documentation, to ensure timely fulfillment and alignment with established operational processes.
• Engages in the call center dispatch queue to schedule preferred or independent service technicians for both warranty and post warranty repairs.
• Processes and approves Service Request Authorization forms and invoices in a timely manner.
• Maintains a good rapport with internal and external customers and channel partners while being an ambassador for Midmark.
• Generates estimates, invoices, and credits for post warranty repairs and services.
• Relies on experience and judgement to plan and accomplish goals.
• Administers Axiom training activities, including tracking, communication, and coordination.
• Supports ServiceMax administration and setup activities, including technician onboarding and maintenance of user settings.
• Manages Independent Service Organization (ISO) renewals, training record documentation for FDA audit readiness, and billing for newly trained technicians.
• Engages in theme work and problem solving focused on driving improvement of key performance metrics around developing and maintaining services
• Engages in project work and initiatives around developing and maintaining post sale services
• Assists with audits and responds to auditors’ requests
• Provides and updates departmental reports

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree