Service Coordinator (Hybrid Remote)

Ziehm Orthoscan • Scottsdale, AZ

5d • Hybrid

About The Position

Ziehm Imaging - Orthoscan Inc. is currently seeking a motivated, career-oriented professional with a positive can-do attitude to join our team as a full-time Service Coordinator. Why Work for Ziehm Imaging - Orthoscan Inc.? There's something special about Ziehm-Orthoscan. There's a sense of pride that comes from building a product that helps improve people's lives and making the most of ourselves as a company and as individuals. We know the success of Ziehm-Orthoscan depends on every employee in our organization, it is our people who make the difference. We are on a new journey of growth, building on our assets: our brand, our financial strength, our global reach, and the strong commitment of our management and employees. Our journey focuses on leveraging our strengths to become a truly sustainable growth company and, ultimately, one of the most respected companies in the world. What do we offer? Hybrid remote work The challenge of meaningful work - we offer constant opportunities to grow and develop world-class skills and a truly rewarding career. A unique culture where people convert their passion into action. The kind of competitive compensation you would expect from a world leader. Ten paid holidays plus a generous PTO and vacation time plan. Great benefit plans, major medical, dental and vision. Company 401(k) plan with an employer match. What do we expect from you? You have a passion for serving others. Creative and fresh thinking in your work. A spirit of collaboration - you thrive when you work with a diverse range of people with different views, perspectives and priorities. The ability and experience to perform the job duties successfully. JOB SUMMARY: Under the direction of the Customer Satisfaction Manager, the Service Coordinator is responsible for completing a variety of data entry assignments, maintaining logs, scheduling installations, tracking and processing Return Authorizations (RA’s), and for providing customer service to in-coming callers and to other departmental personnel as needed.

Requirements

• High School Diploma or GED
• Minimum 2 – 3 years of customer service experience with an emphasis on addressing email inquiries and phone calls.
• Must have strong computer skills with various Microsoft applications.
• Ability to work professionally with many different personalities and customers.
• Demonstrated passion for problem solving and serving customers.
• Excellent oral and written communication skills with a passion for working with customers.
• Ability to adapt and work efficiently in a rapidly changing dynamic environment with a willingness to manage multiple simultaneous projects.
• Strong desire to work in a team environment while contributing to the team success.
• Must be able to reliably commute to the office.
• Ability to work from home (must have strong internet connection)

Nice To Haves

• Salesforce or ServiceMax experience is a plus.
• Previous experience in the medical field is a plus.
• Scheduling and logistics experience is strongly preferred.

Responsibilities

• Continually provide exceptional customer service to both customers and internal stakeholders.
• Coordinates service dispatch calls, obtains purchase orders, complete forms for parts to be shipped by A/R.
• Serves as a liaison for Service to Sales and Accounting Departments.
• Logs customer concerns using standard processes and within regulatory guidelines and serves as a liaison for service to all departments.
• Work with Sales Coordinator to schedule installations both Domestically and Internationally .
• Updates dispatch logs including the closing of Service calls on a daily basis.
• Track Return Authorization (RA’S).
• Creates, closes and sends the appropriate documentation to customers for return parts.
• Schedules incoming Service requests with appropriate Service team members.
• Responsible for part ordering for customer orders.
• Participate in weekly department meetings.
• Responsible for escalating customer complaints to Regulatory Affairs or responsible department.
• Creates estimates, obtains purchase orders, and verifies billing accuracy.
• Coordinates with sales and accounting to set up new customers and resolve contract/warranty concerns.
• Verify service reports for accounting department to process for customer invoicing.
• Follows the company’s Quality Policy, The Department’s Quality Objectives, and understands how the work performed impacts Quality and overall customer satisfaction.

Benefits

• Hybrid remote work
• The challenge of meaningful work - we offer constant opportunities to grow and develop world-class skills and a truly rewarding career.
• A unique culture where people convert their passion into action.
• The kind of competitive compensation you would expect from a world leader.
• Ten paid holidays plus a generous PTO and vacation time plan.
• Great benefit plans, major medical, dental and vision.
• Company 401(k) plan with an employer match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED