Service Administrator

NOV Inc. • Oklahoma City, OK

8d

About The Position

PRIMARY RESPONSIBILITIES
Maintain and enter time when necessary.
Enter and receive purchase orders and code invoices; maintain PO logs and communicate with the accounting department, buyers and vendors to reconcile all past due accounts.
Monitor all inventory purchases and standard cost differences.
Track incoming billing documents and verify for accuracy and prepare for billing.
Open, close and bill work orders.
Maintain documentation for billing including scanning, filing, mailing, and maintaining needed files.
Work with Accounting and Quality on all audits.
with Credit department to have new Customers set up, existing Customers changed and resolve any AR issues.
Order office supplies.
Maintain, order, and assist with computer setup and problems.
Maintain phone listing and company vehicle listing.
Assist with and track revenue and budgeting for the department.
Assist Management with necessary policies and guidelines.
Work Orders resolved and work with Warehouse to close to locations.
Transfer cost between locations.
Prepare Commercial Invoices as needed.
Perform other work-related tasks as assigned.
Comply with all NOV Company and HSE policies and procedures.
EDUCATION & EXPERIENCE QUALIFICATIONS
Bachelor’s Degree or equivalent combination of education and experience
2 - 4 years’ experience in warehouse/administrative role required.
Oilfield experience preferred.
Knowledgeable in ERP systems preferred.
Proficient in Microsoft Office products
Forklift experience preferred.
JOB REQUIREMENTS
Strong computer skills
Excellent Time Management skills
Ability to Multitask
Excellent Organizational Skills
COMPETITIVE BENEFITS: (visit usbenefits.nov.com for more information about our benefits offerings)
401(k) Retirement Plan – NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.
Competitive medical plans that are effective your date of hire. Visit usbenefits.nov.com/cost-for-coverage for more information.
FREE MDLIVE virtual visits (when enrolled in an NOV medical plan).
FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).
FREE Basic Life and AD&D insurance at 2 times your annual salary (for full-time employees).
All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date). Pre-NOV relevant experience (years of service) may be considered for vacation accruals.
All regular full-time employees receive up to 11 paid holidays per year.

Requirements

• Bachelor’s Degree or equivalent combination of education and experience
• 2 - 4 years’ experience in warehouse/administrative role required.
• Strong computer skills
• Excellent Time Management skills
• Ability to Multitask
• Excellent Organizational Skills

Nice To Haves

• Oilfield experience preferred.
• Knowledgeable in ERP systems preferred.
• Proficient in Microsoft Office products
• Forklift experience preferred.

Responsibilities

• Maintain and enter time when necessary.
• Enter and receive purchase orders and code invoices; maintain PO logs and communicate with the accounting department, buyers and vendors to reconcile all past due accounts.
• Monitor all inventory purchases and standard cost differences.
• Track incoming billing documents and verify for accuracy and prepare for billing.
• Open, close and bill work orders.
• Maintain documentation for billing including scanning, filing, mailing, and maintaining needed files.
• Work with Accounting and Quality on all audits.
• with Credit department to have new Customers set up, existing Customers changed and resolve any AR issues.
• Order office supplies.
• Maintain, order, and assist with computer setup and problems.
• Maintain phone listing and company vehicle listing.
• Assist with and track revenue and budgeting for the department.
• Assist Management with necessary policies and guidelines.
• Work Orders resolved and work with Warehouse to close to locations.
• Transfer cost between locations.
• Prepare Commercial Invoices as needed.
• Perform other work-related tasks as assigned.
• Comply with all NOV Company and HSE policies and procedures.

Benefits

• 401(k) Retirement Plan – NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.
• Competitive medical plans that are effective your date of hire. Visit usbenefits.nov.com/cost-for-coverage for more information.
• FREE MDLIVE virtual visits (when enrolled in an NOV medical plan).
• FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).
• FREE Basic Life and AD&D insurance at 2 times your annual salary (for full-time employees).
• All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date). Pre-NOV relevant experience (years of service) may be considered for vacation accruals.
• All regular full-time employees receive up to 11 paid holidays per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees