Service Administrative Coordinator

NV5 • Irvine, CA

8h • $21 - $29

About The Position

We are seeking a Service Coordinator to join our growing team, assisting clients and vendors in closing real estate transactions by ensuring each party has the necessary resources to complete the transaction. The ideal candidate is friendly, compassionate, and extremely detail-oriented, with a genuine interest in advocating and ensuring customer satisfaction. NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work. As engineers, architects, construction/program managers, environmental professionals, and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives . We are looking for candidates located on the East and Central Coast only. Apply today if this sounds like a role you'd be a good fit for!

Requirements

• Strong written/verbal communication skills.
• Customer service is #1
• Minimum one to two years of demonstrated experience in a related work position.
• Proficient with MS Office software, including Outlook, Excel, and Adobe PDF
• Demonstrated ability to work successfully in a collaborative team environment.
• Excellent organization and time management while working remotely.
• Discretion in dealing with clients and the internal team, including but not limited to basic contractual agreements, confidentiality clauses, and with special attention to sensitivity on a project-to-project basis.

Nice To Haves

• Experience as an office administrator and/or project coordinator for a firm in the service industry.
• Experience or education in commercial real estate is preferred but not necessary.
• Experience writing business correspondence internally and externally
• Experience with Outlook, Excel, and Adobe PDF.

Responsibilities

• Work with Project Managers to understand project scope and client expectations.
• Assist Project Managers with keeping projects on track with clients and vendors.
• Collect documents from vendors and distribute them to 3 rd party providers.
• Liaise with clients and contractors to create and maintain comprehensive project documentation, plans, status, and reports.
• Support internal NV5 project controls and performance by maintaining and saving project files, including documents/correspondence to internal drives, invoicing, and accounts receivable.

Benefits

• NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.
• NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
• NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
• This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees