Senior Vessel Administrator

Northline Seafoods

5d • Onsite

About The Position

Northline Seafoods is a seafood processing company seeking an experienced and motivated Senior Vessel Administrator to lead all administrative, personnel, housing, and office systems aboard the Hannah, a stationary floating processing facility anchored near Dillingham, AK. This role serves as the senior on-site administrative leader, responsible for maintaining accurate records, coordinating crew logistics, supporting payroll and compliance documentation, providing HR support, including assisting with employee inquiries and investigations, and ensuring seamless communication between vessel and shore operations. Operating in a 24/7 remote environment with approximately 100 crew members, this position ensures disciplined office systems, clean documentation, and smooth crew administration throughout the season.
This is a temporary position starting in early June through mid-August, with preseason work in Bellingham, WA ideally taking place from April through mid-May. This position is temporary and subject to the company’s staffing needs, but a full-time opportunity may be available for the right candidate.

Requirements

• 5+ years in office management or administrative leadership (marine, seafood, or remote operations preferred)
• Strong payroll, documentation, and compliance systems experience
• Exceptional organization and discretion in personnel matters
• Ability to operate calmly in a 24/7 seasonal environment
• Proven ability to lead under pressure with clarity, decisiveness, and resilience
• High emotional intelligence and problem-solving mindset
• Familiarity with remote operations, crew dynamics, and safety culture
• Willingness to work long hours in a confined, fast-paced, and physically remote setting
• Ability to work 12+ hour days 7 days per week over a 70+ day season.

Nice To Haves

• Previous experience working aboard a processing ship is a definite plus.
• Ability to implement and train staff in safety protocols emphasizing Coast Guard regulations.

Responsibilities

• Manage daily vessel office operations and administrative staff
• Maintain master crew roster, room lists, muster lists, and shift records
• Ensure real-time updates to all crew movement documentation
• Maintain organized regulatory binders and audit-ready records, as needed during the season
• Coordinate vessel communication with corporate and shore offices
• Serve as a trusted HR partner to the HR Manager, assisting with employee investigations as needed.
• Supervise and oversee timekeeping processes, ensuring accurate attendance at shift changes.
• Review and investigate missed punches or discrepancies, guiding HR/office assistants as needed.
• Oversee payroll corrections and coordinate with HR to ensure timely adjustments.
• Ensure labor documentation accuracy and facilitate final pay-period sign-offs.
• Assist HR/office assistant with injury-related inquiries or claims as needed.
• Coordinate onboarding, offboarding, and personnel documentation
• Assign housing and maintain room records
• Manage travel coordination and required paperwork
• Support documentation of disciplinary actions and personnel matters
• Maintain confidential and accurate employee records
• Track required trainings and certifications
• Maintain safety meeting logs and drill documentation
• Support inspections through complete and organized documentation
• Track in-season office, safety, and crew gear inventories
• Maintain asset check-in/check-out logs
• Coordinate in-season supply orders and confirm receipt of critical items
• HR Admin/Office Coordinator
• Office Assistant
• Head Cook (administrative coordination)
• Housecleaning team
• All other duties as assigned.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed