Senior Trade Show & Event Manager

Calix-posted 2 days ago
Full-time • Mid Level
Remote
1,001-5,000 employees
Resume
Match Score
Upload and Match ResumeTrack Jobs with Teal

We are seeking a Senior Trade Show & Event Manager to lead the planning and execution of our strategic third-party events program for key growth segments including trade shows and conferences. This role will also play a pivotal part in shaping our ConneXions at Local regional event program and lead a high-visibility workstream for ConneXions, our annual conference. The ideal candidate will collaborate cross-functionally with Calix executives and leadership in sales, field marketing, and product marketing to develop and drive our third-party event strategy.

  • Lead planning of all assigned events and tradeshows including strategic development, budget management, logistics, production, execution, and post-event evaluation and recommendations.
  • Proven success managing multiple concurrent events and competing deadlines.
  • Drive the strategic planning process for a company-wide approach to third-party events.
  • Collaborate with stakeholders to align event strategy with personas and attendee profiles.
  • Responsible and accountable for delivering all aspects of the event within the approved financial scope, ensuring that the overall event objectives, deliverables, and timelines are met and exceed expectations.
  • Develop event presence and expected outcomes with internal teams.
  • Research and select venues, vendors, and suppliers.
  • Coordinate logistics, such as venue selection, event setup, audiovisual requirements, transportation, and hotel accommodation arrangements.
  • Create and manage event schedules, timelines, and run-of-show plans.
  • Assist in negotiating contracts and agreements with venues, vendors, and suppliers.
  • Serve as main communication point for all key stakeholders on event-related details
  • Responsible for budget development and management of each event.
  • Individual contributor role responsible for cultivating and maintaining effective external relationships with vendors and other essential partners.
  • Develop and present event plans and recaps for internal audiences, including event staff, customer facing teams and executive team.
  • Coordinate event registration and ticketing processes, managing attendee lists and RSVPS.
  • Oversee event logistics during the event, ensuring that everything runs smoothly and according to plan.
  • Drive all post-event feedback gathering, evaluating event success, and generating post-event reports.
  • Ability and willingness to travel approximately 30% - 40% including weekends as needed for events.
  • Minimum 8-12 years of relevant trade show, conference, and event professional work experience, including providing logistic support and leadership of conferences and events.
  • Must have advanced skills across the full Microsoft ecosystem, including Office Suite (Word, Excel, PowerPoint, Outlook) and productivity/collaboration tools such as Teams, SharePoint, and OneDrive.
  • Ability to work early mornings and evenings during events and during key planning periods leading up to the conference.
  • Ability to establish and maintain positive relationships with customers, partners, and vendors.
  • Ability to create and budgets utilizing Excel (Pivot Tables, Formulas, etc.)
  • Prefer Intermediate or Advanced Excel skills.
  • Ability to negotiate and implement conference contracts and partnerships.
  • Willingness and ability to take accountability and with a positive attitude.
  • Excellent customer service skills.
  • Ability to handle high stress working environments during event; ability to operate in a fast-paced and deadline-driven environment.
  • Ability to deal with confidential information and/or issues using discretion and judgment.
  • Advanced knowledge of Cvent is preferred.
  • Experience with additional event software tools is preferred.
  • Bachelor’s degree preferred.
  • Strength in collaborating with internal stakeholders including at the senior executive level.
  • Strong project-management skills, including being detail-oriented and managing toward aggressive timelines.
  • CMP or similar certification a plus.
  • Calix is proud to offer comprehensive health and wellbeing programs for our employees, details provided by recruiter.
Track Jobs with Teal

Job Search Resources

•
Resume Builder
•
Senior Event Manager Resume Examples
•
Senior Event Manager Cover Letter Examples

Tools

Career Hubs

Guides

Company

© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service