Senior Specialized Administrative Support Officer

CACI International

2d • $61,600 - $129,300

About The Position

The Senior Specialized Administrative Support Officer will provide high-level administrative support to senior leaders, ensuring efficient day-to-day operations. This position requires a unique blend of executive support, project management, procurement, and HR tasks, with a preference for candidates who have prior experience supporting similar customers. The ideal candidate will be comfortable working independently with an expectation of taking initiative based on general guidance.

Requirements

• Experience: Minimum of 5 years of experience in executive administrative roles.
• At least two years of experience supporting senior leadership.
• Education: BA/BS in related field, additional four years of direct experience may replace education requirement.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with government purchasing systems and procedures.
• Skills: Strong organizational, communication, and multitasking skills with a proven ability to prioritize tasks.
• Experience managing complex project schedules and deliverables.
• Knowledge of human resource functions, including onboarding, timesheets, and performance management.

Responsibilities

• Executive Support: Balancing the schedules of C-suite executives with conflicting priorities, ensuring all meetings, appointments, and travel plans are seamless and strategically prioritized.
• Acting as a Gatekeeper: Screening calls, emails, and visitors, deciding which require the executive’s attention and which can be delegated or handled independently.
• Manage, synchronize, and deconflict executive calendars, schedule meetings across multiple time zones, prepare agendas and materials.
• Prepare, review, and disseminate reports, presentations, and other documents for internal and external stakeholders.
• Coordinate domestic and international travel, prepare expense reports, and handle travel logistics.
• Serve as a key point of contact for executive offices, facilitating communication between departments within the organization and external agencies in the DoD and IC, and maintaining confidentiality.
• Procurement and Budget Management: Purchase and track office supplies, equipment, and materials in accordance with the organizations policies and budget limitations.
• Manage cross-functional projects, assisting executives with budget preparation and tracking, summarizing financial reports, and managing purchase orders.
• Collaborate with finance teams to ensure various budget estimates are prepared and available for senior management review.
• Project and Schedule Management: Support project managers by tracking project timelines, schedules, and deliverables, ensuring resources are available deadlines met.
• Optimize project management documentation and organize project-related meetings.
• Human Resources and Personnel Management: Oversee onboarding new employees, including processing security access and coordinating personnel paperwork.
• Support HR functions, including employee scheduling, timesheet approvals, and benefits inquiries.
• Assist in performance evaluations by organizing and maintaining records and ensuring compliance with HR policies.
• Provides mentorship and guidance to office staff in all aspects of Administrative Support.
• Confidential Information Management Sensitive Document Handling: Protecting highly confidential company information, executive communications, and strategic documents.

Benefits

• Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
• We offer competitive compensation, benefits and learning and development opportunities.
• Our broad and competitive mix of benefits options is designed to support and protect employees and their families.
• At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees