Senior Specialist - Procurement

DMI • Tysons, VA

1d • Remote

About The Position

Digital Management, LLC (DMI) is seeking a full-time Senior Specialist to support its Federal Subcontracts team. This candidate will ensure the procurement of suitable supplies, services, and equipment in a timely and cost-efficient manner. The candidate will ensure that such procurements fall within the requirements and limitations defined by the applicable authorization. This candidate will also be responsible for tracking bid/quotations, no bids, follow-ups, procurement opportunity research, supplier and customer research, communication with organization’s suppliers and customers, order entry and acknowledgements, and routine contract follow-ups including nearly and overdue status. The individual holding this position works under the supervision and guidance of the Senior Director of Subcontracts and Managed Services, and functions as a liaison between DMI’s internal project management teams, subcontractors, sources of supply, and sales representatives. Judgment, initiative, and resourcefulness are required in making decisions regarding the quality and cost of products required.

Requirements

• BA/BS Degree in Business or an associated discipline or equivalent experience preferred, but AS/AA acceptable with appropriate experience in Federal Subcontracting.
• A minimum of five years’ experience in purchasing materials and subcontract administration.
• Ability to understand and follow instructions precisely, effective interpersonal skills, computer education and/or experience, effective communication skills in both verbal and written form.
• Working knowledge of Federal Procurement (Knowledge of CPSR a plus).
• Working knowledge of FARs and DFARs.
• Knowledge of sources for supplies and electronic components (national and local).
• Experience working in a CPSR Approved Purchasing System Environment
• Experience with Microsoft Word, Excel, Outlook, SharePoint, and MS Teams required
• Experience with Deltek Costpoint required
• Ability to use independent judgment and creativity to address and resolve issues
• Experienced negotiator
• Must be able to maintain high level of confidentiality and professionalism
• Strong organizational skills and attention to detail
• Experience with working remotely and maintaining strong communication within team and customer base
• Minimum Citizenship Status: US Citizen

Responsibilities

• Obtain Quotes from vendors for purchases under $100K.
• Produce, receive, track, and evaluate quotations and bids for required products.
• Negotiate with suppliers to obtain COTS products at the best quantity/cost.
• Prepare purchase orders and changes for required products.
• Purchase material and services via the Procurement P-Card and maintain and reconcile the Procurement Log monthly and provide to AP for payment.
• Maintain communication with suppliers during the course of procurement action to ensure timely delivery in compliance with the requirements of the procurement document.
• Update and maintain the Reps and Certs database.
• Update and maintain the Insurance Certificates database.
• File and maintain all procurement files.
• Timely response to all formal customer and subcontractor/vendor inquiries and issues.
• Verbal and written communications must be timely and of consistently high quality in content, style and clarity.
• Perform complex data entry in various systems with a high level of accuracy.
• Assist in any projects with minimal errors in deadline-driven environment.
• Respond effectively to changing workloads and priorities.
• Preparation and Negotiation of Non-Disclosure Agreements and Teaming Agreements.
• Maintains subcontract files/documentation in accordance with company policy, FAR, DFARS and other regulations.
• Coordinates contract close-out efforts with subcontractors.
• May perform other duties as assigned.

Benefits

• Convenience/Concierge – Virtual health visits, commuter perks, pet insurance, and entertainment discounts that make life easier.
• Development – Annual performance reviews, tuition assistance, and internal career growth opportunities to help you thrive.
• Financial – Generous 401(k) matches, life and disability insurance, and financial wellness tools to support your future.
• Recognition – Annual awards, service anniversaries, referral bonuses, and peer-to-peer shoutouts that spotlight your achievements.
• Wellness – Healthcare coverage, wellness programs, flu shots, and biometric screenings to support your health.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees