Senior Specialist, Paralegal

Avid Core • San Antonio, TX

21d • $70,000 - $85,000 • Onsite

About The Position

Do you enjoy digging into details, managing complex documentation, and supporting real estate transactions that make a real impact? Do you have experience assisting with property acquisition, title review, or landowner coordination?
Avid Core is seeking a Senior Specialist, Paralegal to support federal real estate acquisition activities in the San Antonio, Texas area. This role will support land acquisition, leasing, and real estate documentation for government-funded projects and will work closely with project managers, attorneys, and client stakeholders.
To Apply: Submit resumes and cover letters through this posting.
Candidates from all backgrounds are welcome to apply for our open positions and to join our bench of talented professionals.

Requirements

• 5-7 years of paralegal, real estate, or legal support experience (entry-level candidates with strong relevant experience will be considered)
• Demonstrated experience leading, reviewing, and overseeing legal or real estate documentation prepared by others
• Strong document management and organizational skills
• Proficiency with Microsoft Office Suite, particularly Word and Excel
• Ability to review and track legal and real estate documents with a high level of accuracy
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Ability to obtain a public trust clearance
• Detail-oriented and highly organized
• Comfortable reviewing, correcting, and improving others’ work in a constructive way
• Comfortable working with legal, real estate, and technical documentation
• Able to manage multiple tasks in a deadline-driven environment
• Capable of working independently while collaborating with cross-functional teams
• Professional and comfortable interacting with landowners and external stakeholders
• Reliable, responsive, and proactive
• Positive, team-oriented, and solutions-focused
• Associate or bachelor’s degree in paralegal studies, Legal Studies, Business Administration, Real Estate, or a related field, or an equivalent combination of education and experience

Nice To Haves

• Experience supporting real estate transactions, land acquisition, or property documentation preferred
• Experience working with or supporting federal, state, or municipal clients is preferred
• Experience supervising staff

Responsibilities

• Support real estate acquisition activities involving purchase, lease, easement, exchange, or donation of property
• Prepare, review, and organize real estate and legal documentation, including deeds, leases, easements, right-of-entry agreements, and closing packages
• Prepare, review, and organize real estate and legal documentation, including deeds, leases, easements, right-of-entry agreements, and closing packages
• Perform quality assurance and quality control reviews of paralegal work products to ensure accuracy, completeness, and compliance with project requirements
• Serve as a technical resource and mentor to junior paralegals, including setting expectations, providing feedback, and supporting professional development
• Assist with task planning, workload coordination, and prioritization for paralegal staff in coordination with project managers
• Track and maintain parcel, landowner, and property records across multiple projects and geographic areas
• Track and maintain parcel, landowner, and property records across multiple projects and geographic areas
• Coordinate with landowners, attorneys, title companies, surveyors, and government stakeholders
• Assist with title review, due diligence documentation, and tracking of outstanding legal or property issues
• Maintain accurate project files, correspondence logs, and document control systems
• Support landowner communications, including mailings, notices, meeting coordination, and follow-up actions
• Attend meetings (virtual and in-person), take notes, and prepare summaries, action items, and after-action reports
• Track schedules, milestones, and deadlines related to real estate acquisition activities
• Develop and maintain spreadsheets, trackers, and reports to support project management and client reporting
• Support compliance with federal, state, and local real estate and acquisition requirements
• Assist in identifying risks, issues, and process gaps and recommend solutions to improve efficiency
• Provide general project and administrative support as needed
• Supervise up to six staff members
• Other duties as assigned

Benefits

• Comprehensive health insurance
• Vision, dental, and short-term and long-term disability
• 401K with employer match (after six months of employment)
• Federal and non-federal paid holidays
• Flexible paid time off
• Generous bonus program based on firm and individual performance
• An opportunity to learn and grow in an inclusive and supportive environment with a fun team

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree