Senior Specialist, Finance Data Management

University of Florida•Gainesville, FL

13h

About The Position

This position develops, maintains, and ensures quality control of databases and may assist in development and implementation of measurement systems for stipends processing. This role involves collecting and analyzing data with supporting documentation, then processing stipend distribution to learners who successfully complete certain professional development activities. This is a time-limited and soft funded position. The University of Florida Lastinger Center for Learning's mission is to improve the quality of teaching, learning, and childcare by researching, developing, and scaling educational innovations for adults and children. The Center targets kindergarten readiness, 3rd grade reading proficiency, and algebra proficiency as critical milestones. It operates at the nexus of research, practice, and policy to develop sustainable systems that leverage educational technologies and improve the implementation of research-based practices. Housed in a top public research university, the Center is a dynamic, entrepreneurial workplace focused on strengthening the human condition and improving the quality of life. The Lastinger Center is committed to diversity, inclusion, and empowering team members.

Requirements

Bachelor’s degree in an appropriate area of specialization.

Nice To Haves

Demonstrate strong skills and proficiency in Excel, Word, Powerpoint, Adobe, and web navigation tools and programs
Strong relational, organizational, and communication skills
Ability to receive and maintain confidential or sensitive information
Reviews and prepares all voucher and journal entries for accuracy
Processes and provides oversight for travel authorization and expense reports.
May prepare grants proposal submissions
Master’s degree in an appropriate area; or a bachelor’s degree in an appropriate area and two years of relevant experience
Intermediate/Advanced Excel experience

Responsibilities

Collaborate and independently develops and completes a range of analyses and reports using inferential statistical measures commonly used in their field to support stipend processing and reporting; may require modifications of those measures.
Collaborates with supervisor and IT staff on improvements to or development of data infrastructure.
Collects, analyzes, interprets, and summarizes data in preparation for generation of statistical and analytical reports.
Maintains computerized collection and tracking of relevant application, stipend participant and payment data.
Performs routine and complex transactions.
Provides reporting to stakeholders for stipend payments disbursed.
Ensures disbursement policies and procedures are documented to support each stipend payment administered.
Assist with miscellaneous budget and compliance reviews.
Organizes and interprets unstructured RPP payment failure data, converting RPP failure information into actionable data, assignments of payment resend process via the team’s Stipend Payment Error Data Loader, and payment failure status tracking.
Enhances data tracking and workflows.
Responsible for generating and assigning Stipend Processing Reports for the Financial Services Team.
Responsible for creating and assigning data cleanup projects, identifying and resolving data integrity issues, generating and distributing working lists to correct errors, and producing automation reset lists to support data quality initiatives.
Responsible for weekly stipend payment projection to leadership, creating batch pay file list, prepayment reviews, and large volume pay file uploads into my.ufl, RPP error report clearing, and generating payment data validation updates for stipend complete participants for the Financial Services team.
Clearly communicates processes and procedures to stipend recipients.
Assists the Communications Team to schedule and monitor email processes.
Provides weekly updates to the Stipend Program Tracking file, for total payments sent, total payments failed, application by status counts, missing applications figures, and stipend units available/remaining.
Communicates stipend program progress to stakeholders.
Communicates with Communications team for various targeted outreaches, including but not limited to SIS related communications and the weekly Mastery-Stipend Application Needed outreaches.
Work with Business Services team and other associates to perform job duties.
Coordinates with stakeholders to maintain and update learner participant lists and Learner Records to ensure accuracy of the Student Information System (SIS) to the standards required for stipend processing.
Coordinates with center Data Team on Microsoft Power Automate automations for secure stipend application intake and processing, and stipend application integration to the applicants Learner Record in the Student Information System (SIS).