Senior Secretary (San Fernando Area)

Los Angeles Unified School District

7d • $30 - $36

About The Position

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

A Senior Secretary serves as secretary and provides work direction in one of the higher administrative offices.

Requirements

• PROMOTIONAL STATUS IS REQUIRED: You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation. Laid-off employees’ eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.
• Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by courses in Microsoft Office and business English.
• Three years of experience in a secretarial work. An Associate in Arts degree in Secretarial Science or designation as a Certified Professional Secretary (CPS) may be substituted for one year of the required experience.
• Appointments to positions in the School Police Department are subject to fingerprinting, a review of conviction record, and a background investigation.

Nice To Haves

• We anticipate hiring a highly motivated individual who possesses strong secretarial skills.
• The Ideal candidate will be proficient in using the MS Office products, especially Word, Excel, and Outlook.
• The ideal candidate will have extensive experience scheduling meetings, appointments, and maintaining a very busy calendar on behalf of an Administrator.
• Additionally, the Ideal Candidate will have a solid understanding of District rules, policies, organizations, and functions, demonstrate initiative and good judgment, have an awareness of current events within the local communities and LAUSD, and have proven success in establishing collaborative working relationships with both internal and external individuals and groups.

Responsibilities

• Assuming responsibility for the personnel and office procedures in an office which has administrative control of a major District function and has a large staff to carry out its functions.
• Interpreting the policies and practices of the office and explaining related rules and regulations to employees and the public.
• Keeping time records and preparing office payroll.
• Maintaining and overseeing the maintenance of the administrator calendar and arranging appointments and meetings.
• Operating a variety of office machines, such as copiers, calculators, computer terminals, mobile devices, and office computers.
• Composing, organizing, and editing material originating in the office.
• Preparing or assisting in the preparation of the annual branch or office budget and maintaining expenditure controls.
• Planning work flow and providing work direction to subordinate clerical employees.

Benefits

• Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.
• Retirement: Membership in the California Public Employee Retirement System (CalPERS).
• Vacation: Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.
• Paid Holidays: Up to 13 days.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED