. Senior Secretary – Public Safety

Savannah State University•Savannah, GA

21d

About The Position

Savannah State University seeks qualified applicants for Senior Secretary. This position provides the first response to the University community for public safety related needs; maintains a record of all requests and dispatches. Types warrants, reports, requisitions, file folders, and letters; composes and updates forms on computer for Public Safety. Assists with time recording, inventory, and equipment; updates files. Processes the GCIC Uniform Crime Reports, Clery Act and Student Right to Know; performs general secretarial duties and responsibilities. Provides critical support to the entire Public Safety effort; prepares and reports all incidents to GCIC each month in the Uniform Crime Reports; keeps track of incident reports. Ensures all employees are made aware of Standard Operating Procedures and General Orders; organizes and monitors training sessions; provides background check information. Orders supplies, types check and purchase requests; monitors and tracks department budget spending. Maintains Chief’s calendar, schedules meetings; prepares agendas and minutes. May be directed to perform job related tasks other than those specifically delineated in this description. Salary commensurate with qualifications and experience.

Requirements

High school diploma required
Clerical office experience
Excellent customer service skills
High professional standards
Ability to maintain confidentiality of highly sensitive information also required
Background and/or credit check may be required

Responsibilities

Provides the first response to the University community for public safety related needs
Maintains a record of all requests and dispatches
Types warrants, reports, requisitions, file folders, and letters
Composes and updates forms on computer for Public Safety
Assists with time recording, inventory, and equipment
Updates files
Processes the GCIC Uniform Crime Reports, Clery Act and Student Right to Know
Performs general secretarial duties and responsibilities
Provides critical support to the entire Public Safety effort
Prepares and reports all incidents to GCIC each month in the Uniform Crime Reports
Keeps track of incident reports
Ensures all employees are made aware of Standard Operating Procedures and General Orders
Organizes and monitors training sessions
Provides background check information
Orders supplies, types check and purchase requests
Monitors and tracks department budget spending
Maintains Chief’s calendar, schedules meetings
Prepares agendas and minutes
May be directed to perform job related tasks other than those specifically delineated in this description