Senior Sales Associate, Executive Coordinator

Fox-posted 1 day ago
$34 - $36/Yr
Full-time • Mid Level
New York, NY
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The Senior Sales Associate, Executive Coordinator will be the central hub of communication for the VP's internal teams, high-profile clients, and executive leadership. This is a pivotal role that offers a front-row seat to the exciting intersection of media and technology. You will be a trusted partner to a key executive and play a visible role in the success of the entire Sales organization.

  • Create and refine high-impact PowerPoint or Keynote sales presentations, quarterly business reviews and pitch decks for client and executive distribution.
  • Assist the VPs with tracking key deliverables, collecting data, and compiling weekly, monthly, and quarterly sales performance reports using CRM software (e.g. Salesforce/Matrix) and Excel.
  • Act as a critical liaison between the VP and the broader Sales team, helping to organize team objectives, initiatives, and pipeline status updates.
  • Conduct research on market trends, competitor intelligence, and prospective client accounts to support the VP's strategic decision-making.
  • Expertly manage complex domestic and international travel logistics, including booking flights, ground transportation, hotels, and managing highly detailed itineraries.
  • Timely and accurately prepare, reconcile, and submit expense reports for the VP and occasionally for direct reports, ensuring compliance with company policies.
  • Maintain an organized and efficient office environment, manage supply inventory, and coordinate Facilities/IT for executive needs.
  • Handle highly sensitive personnel, financial, and client information with absolute discretion and professionalism.
  • Proactively manage and prioritize a high-volume, constantly changing calendar across multiple time zones, including critical meetings with executives, major clients, and internal teams.
  • Serve as the primary point of contact and professional gatekeeper for the VP, fielding and screening all incoming calls, emails, and internal/external requests.
  • Organize Executive Team meetings, Sales Staff meetings, and client pitches, which include: Drafting, distributing, and ensuring timely follow-up on meeting agendas and action items. Booking appropriate meeting spaces, virtual platforms (Zoom, Teams), and coordinating catering.
  • Draft, proofread, and compose sensitive and confidential correspondence, presentations, and reports on behalf of the VP.
  • Exceptional proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), Google Workspace (Docs, Sheets, Slides), and virtual meeting platforms (Zoom, Teams).
  • Working knowledge of Wide Orbit and Operative systems in order to facilitate order entry, order confirmations and order maintenance.
  • Minimum of 1-2 years of Assistant experience in Television, Streaming space.
  • Demonstrated experience managing complex, dynamic calendars, and travel schedules across multiple time zones.
  • Superior communication skills (written and verbal), with flawless grammar, a professional telephone demeanor, and a confident, articulate presence.
  • Proven ability to manage multiple projects, prioritize deadlines, and solve problems proactively and resourcefully with minimal guidance.
  • High level of maturity and professionalism to interact effectively with all levels of the organization, clients, and external partners.
  • Direct experience working with a CRM system (e.g. Salesforce/Matrix).
  • Familiarity with digital media terms, advertising sales, or the TV/Streaming ecosystem.
  • Experience in creating visually appealing, professional presentations (e.g., Keynote, advanced PowerPoint).
  • Bachelor's Degree or equivalent professional experience.
  • medical/dental/vision
  • insurance
  • a 401(k) plan
  • paid time off
  • other benefits in accordance with applicable plan documents
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