Senior Residency Program Coordinator - School of Medicine, Pathology

Emory-posted 3 days ago
Full-time • Mid Level
Hybrid • Atlanta, GA
5,001-10,000 employees
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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description The Senior Residency Program Coordinator will lead all administrative and operational functions of the Pathology Residency Program, ensuring smooth day-to-day operations, compliance with ACGME and institutional requirements, and strong support for residents and program leadership.

  • Designs, implements, and coordinates operational facets of a specific program.
  • Develops strategic plans and objectives that ensure the program's continued success, and develops evaluation methods to assess outcomes.
  • Conducts program research and ensures that the preparation of mandatory operational, statistical, and financial reports are accurate and factual, and that all reports comply with federal and state regulations and/or institutional policies.
  • Designs training programs and materials, conducts training sessions, and represents the program at various conferences, meetings, or seminars.
  • May plan, administer, or monitor the program's budget and/or grants, and conduct financial forecasting for the program.
  • May develop fundraising programs, including researching and identifying funding sources, and writing and submitting grant proposals.
  • Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program; may write and present speeches.
  • Maintains complete and accurate program records.
  • May serve on or chair various University committees.
  • May supervise program staff, interns, and/or volunteers.
  • Performs related responsibilities as required.
  • Oversee all administrative operations of the residency program, ensuring timely execution of activities and adherence to institutional and accreditation requirements.
  • Partner with the Residency Program Director to develop, implement, and monitor strategic work plans and long-term program goals.
  • Lead the preparation and coordination of accreditation activities, including ACGME surveys, WebADS updates, CCC/PEC meetings, and site visit readiness.
  • Manage required submissions to the Emory GME Office (FTE budget, duty hours, evaluations, letters of agreement, and other compliance documents).
  • Plan and coordinate residency orientation, graduation, and other program-related events in collaboration with program leadership.
  • Maintain rotation schedules, evaluations, and program workflows within New Innovations.
  • Oversee resident leave, reimbursements, rosters, and communication with the American Board of Pathology.
  • Manage all logistics for the ASCP RISE exam, including registration, scheduling, communication, and technical readiness.
  • Lead the full residency recruitment cycle: pre-interview webinars, ERAS application review, interview scheduling, evaluation management, ranking meeting coordination, and NRMP rank list submission.
  • Maintain and update residency program website content and secure OneDrive repositories.
  • Represent the program at meetings and conferences and support collaborations with internal and external partners.
  • Monitor program expenditures, support budget planning, and prepare financial reports.
  • Assist in identifying funding opportunities and supporting fundraising initiatives.
  • Provide supervision and mentorship to the Residency Program Administrative Assistant.
  • Support international trainees by coordinating visa processes (H-1B/J-1) and assisting with immigration-related needs.
  • Additional duties may be assigned to support program success.
  • A bachelor's degree in a field related to specified program areas and five years related program management experience, or an equivalent combination of experience, education, and training.
  • This role requires residency in the state of GA.
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