Senior Research Administrator

Dana-Farber Cancer Institute • Boston, MA

85d • $89,000 - $101,100

About The Position

The Senior Research Administrator for the Division of Molecular and Cellular Oncology (MCO) and the Center for Cancer Genomics (CCG) oversees the research portfolios of multiple laboratories, exercising independent judgment while keeping the supervisor, Department Director, and Center leadership informed. In this role, you will partner with faculty and investigators to develop competitive sponsored research applications and manage the financial health of sponsored and institutional funds across operating, federal, industry, foundation, donor, institutional, and clinical trial sources. You will provide senior-level financial planning and management, lead operational process improvements, and cultivate strong business relationships with Cancer Genomics leadership (Directors and Associate Directors). We seek a proactive professional who can drive sustainable long-term planning while responding nimbly to short-term clinical and research priorities, effectively balancing resources across multiple goals and funding streams. The Senior Research Administrator is responsible for collaborating with Institute central offices such as Research Finance, Accounts Payable, Research Administration, Special Funds, Grants and Contracts, the Clinical Trials Office, Office of General Counsel, and the Innovations Office. In addition to grant management responsibilities, the Senior Research Administrator will manage special projects /assignments either within the department or across departments and will represent the Department at Institutional Committees/ Workgroups. The Senior Research Administrator is expected to partner with Department Leadership and Faculty to set strategy and provide guidance and expertise.

Requirements

• Bachelor’s degree preferred
• 5 years of related experience

Nice To Haves

• Expertise with Excel/Google Sheets preferred.
• Demonstrated expertise with listening, inquiry, follow-up, and problem-solving skills.
• Extensive experience analyzing grant data through research, comprehension and application of regulations, policies, and procedures including NIH and other Federal, state and foundation regulations.
• Adept with budgeting principles, including projections and the integration of multiple complex awards and types with varying project periods.
• Adept at cultivating relationships with faculty, research staff, department’s GM team, GM in other departments, and central departments.

Responsibilities

• Grant Preparation (pre-award): Responsible for all administrative aspects of grant preparation of sponsored research applications. Review sponsor eligibility and application requirements and ensure applicants understand them, responsible for the entire application excluding scientific content, meet and communicate internal and external deadlines in a strict deadline-driven environment, research funding opportunities for investigators, draft non-scientific materials for proposals, coordinate with administrators and faculty from other departments or organizations to complete proposals, coordinate institutional review of proposals by Grants & Contracts and submission to sponsors, prepare JIT information and responses to other pre-award inquiries.
• Portfolio Management (post-award): Responsible for the financial management of sponsored and institutional funds portfolio management. Prepare financial and narrative reports for sponsors while managing and adhering to specified deadlines, provide projection and project summary reports to investigators on a regular basis, ensure spending adheres to budget and sponsor and Institute guidelines, invoice and monitor receivables for clinical trial enrollment when appropriate, establish billing agreements as appropriate, track milestones and receivables for industry agreements.
• Procurement: Approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard. Verify funds are available, expenses are allowable and correctly allocated in a timely manner. Review and approve bills for core and center services.
• Human Resources: Onboarding - conduct financial analysis to determine availability of funding, assist in the development of job descriptions, post positions, approve salary offers, process visa applications and payments as appropriate. Ongoing - process merit, equity and promotions requests. Manage salary allocations in adherence to funding guidelines and availability. Offboarding - manage termination process checklist, process termination paperwork.
• Compliance: Partners with faculty and researchers to ensure adherence to internal and external policies. This includes consulting with faculty/OGC/Innovations on MTA, DUA and consulting agreement processes. Also includes advising faculty and researchers and/or referring them to appropriate resources for other compliance issues such as financial conflict of interest and foreign influence. Educate new researchers and manage the federal time and effort process for applicable researchers. Continuous learning and educating of researchers on NIH Grants Policy Statement and DFCI Policies. Review Time and Effort prior to routing to researchers for certification.
• Cores, Centers and Chargebacks: Assist in pricing development and annual review of pricing, process monthly billing for internal and external customers, manage funds to ensure revenue meets expenditures.

Benefits

• Pay Transparency Statement: The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.
• For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA)
• $89,000 - $101,100

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees